Applicant EEO / AA Background Form
About this form
The Applicant EEO / AA Background Form is designed to invite job applicants to voluntarily disclose their demographic information, including race, gender, veteran status, and any disabilities. This form is crucial for employers to gather statistical data for Equal Employment Opportunity (EEO) compliance and Affirmative Action (AA) planning, without influencing hiring decisions or affecting confidentiality. Unlike other job application forms, this document focuses specifically on voluntary demographics and is kept separate from application evaluations.
Main sections of this form
- Applicant's personal information fields (name, contact details, etc.).
- Demographic questions regarding race and ethnicity.
- Questions related to sex and gender identity.
- Sections for veteran status and disability status reporting.
- Clear instructions affirming that completion is voluntary and confidential.
When this form is needed
This form should be used by employers when processing job applications to ensure compliance with diversity and inclusion policies. It is applicable during the hiring phase when applicants are being evaluated for opportunities, helping employers to document their commitment to equal employment opportunities. Using this form is beneficial for internal audits and reporting to government agencies regarding workforce composition.
Who needs this form
This form is intended for:
- Employers seeking to comply with EEO and AA regulations.
- Human resources departments managing recruitment and hiring processes.
- Organizations wanting to collect demographic data for better workforce diversity.
How to complete this form
- Fill in your personal information, including name and contact details.
- Indicate your demographic information in the designated sections, including choices for race and gender.
- Respond to the questions about veteran status and any disabilities, understanding that these are voluntary.
- Review the completed form for accuracy before submitting it separately from your main application.
- Ensure all information provided is kept confidential as instructed.
Notarization guidance
This form usually doesn’t need to be notarized. However, local laws or specific transactions may require it. Our online notarization service, powered by Notarize, lets you complete it remotely through a secure video session, available 24/7.
Typical mistakes to avoid
- Leaving demographic sections blank or not fully completing them.
- Forgetting to clarify that participation is voluntary.
- Submitting the form alongside the job application instead of separately.
Benefits of completing this form online
- Convenient to complete and submit, reducing administrative overhead.
- Ensures data collection is secure and compliant with legal standards.
- Easy to edit if corrections are necessary, promoting accuracy.
Form popularity
FAQ
This EEO Policy Statement is a reminder that all EEOC employees are protected from discrimination under the laws we enforce.The EEOC will take prompt action when an EEOC employee, agent of EEOC, or non-employee is found to have engaged in discrimination, retaliation, or harassment (including sexual harassment).
Provide a description of the organization; include the organization's legal name and address, the name, address, title, telephone number and email address of the person responsible for responding to the charge, the primary nature of the business, and the number of employees.
An Equal Employment Opportunity (EEO) statement allows organizations to communicate that they are an equal opportunity employer. These statements are often published on an organization's website and included on their job postings.
The information in a national background check shows the name of the database where the record was located and the name of the crime, the verdict, and the date of the verdict. Criminal records also include the disposition of the charge and, if available, sentencing information.
Equal Employment Opportunity prohibits discrimination against anyone.As for Affirmative Action, it is a remedy to address past practices of discrimination. Affirmative Action was designed to level the playing field for females, individuals with disabilities and minorities.
Be specific. Make sure that your statement emphasizes workplace diversity. Mention which employment practices your EOE statement applies to. State that you make hiring decisions based on merit. Link to your EEO policy. Facebook. Apple. Tesla.
Step 1: Determine whether you need to file an EEO-1 report. Step 2: Learn the basics of the EEO statement. Step 3: Register as a first-time filer. Step 4: Collect the data for your EEO-1 report. Step 5: Prepare and submit the EEO-1 report. Step 6: Track changes in EEO-1 reporting requirements.
EEO-1 data reports must include employment data from a "workforce snapshot period," which is any pay period from October through December. When counting employees to determine if an employer is required to submit EEO-1 data, only employees on the payroll during the workforce snapshot period are counted.
Be specific. Make sure that your statement emphasizes workplace diversity. Mention which employment practices your EOE statement applies to. State that you make hiring decisions based on merit. Link to your EEO policy. Facebook. Apple. Tesla.
