Employee Drug Testing Memo
What is this form?
The Employee Drug Testing Memo is a legal document designed for employers to communicate their drug testing policies to employees. This form helps establish clear expectations regarding drug testing in the workplace, ensuring compliance with applicable laws and promoting a safe work environment. It differs from other human resources forms by focusing specifically on drug testing procedures and employee responsibilities.
Key parts of this document
- Contact information for inquiries regarding the drug testing policy
- Signature line for the employer's title
When to use this document
This form should be used when implementing or updating a drug testing policy within your organization. It is especially important to provide this memo to employees to ensure they are informed about the procedures, their rights, and the implications of drug testing in the workplace.
Who should use this form
- Employers of all sizes looking to establish or clarify their drug testing policy
- Human resources professionals responsible for employee communications
- Business owners seeking to ensure legal compliance in workplace drug testing
How to prepare this document
- Insert the contact name for inquiries regarding the drug testing policy.
- Provide the phone number of the contact person.
- Insert the title of the individual sending the memo.
Notarization requirements for this form
Notarization is not commonly needed for this form. However, certain documents or local rules may make it necessary. Our notarization service, powered by Notarize, allows you to finalize it securely online anytime, day or night.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes
- Failing to provide complete contact information for inquiries.
- Not specifying the title of the sender, which may create confusion.
- Omitting state-specific requirements related to drug testing.
Why complete this form online
- Convenient access to form templates that can be filled out at your own pace.
- Editability ensures that the memo can be customized to fit specific organizational needs.
- Reliable access to legally vetted content prepared by licensed attorneys.
Quick recap
- The Employee Drug Testing Memo serves to inform employees about drug testing policies.
- Utilizing this form helps ensure compliance with workplace regulations.
- Customizing the memo with specific organizational details is crucial for clarity.
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FAQ
Does a failed pre employment DOT drug test go on your record? Employers are mandated by DOT to record any and all drug or alcohol test failures and refusal to test incidents. In fact, a new FMCSA clearinghouse database has made it easier for employers to have access to all of this information.
Following a negative result: If your test results are negative for drugs, it is common for a medical review officer (MRO) to contact your employer with the results. Your employer will then typically contact you regarding next steps of the hiring process.
Employers can only drug test if there is a drug testing policy that the employee is aware of and agrees to. This may be in your contract or staff handbook, both of which you should check to see if your employer can make you have a drug test.
Generally, employers can require a drug test as part of a physical exam, but not more than once a year. At most jobs, the employer has to give you 2 weeks written notice that you will be tested.Drug and alcohol tests can be done without advance warning (randomly) for employees in safety sensitive jobs.
In addition, failing a DOT drug and alcohol test remains on your record for three years. While this may not seem very long, if you are terminated because of the drug test result, the termination remains on your record for even longer.
Address Your Company's Needs. Drug Testing. Have a Clear and Concise Written Policy. Educating Your Employees. Training Your Supervisors. Implement an Employee Assistance Program.
Our occupational testing laboratory network consists of strategically located facilities throughout the US that are certified by the Substance Abuse and Mental Health Services Administration (SAMHSA). To set up a workplace drug testing program, contact Labcorp sales or call 1-800-343-8974 (voicemail).
Drug testing laws will vary by state, so it is the employer's responsibility to comply with legal requirements. Currently, 18 states impose provisions on federal drug testing laws. Employees cannot be subjected to random drug testing if they do not agree to the documented policy at the pre-employment stage.
