Time Sheet Instructions
Understanding this form
The Time Sheet is a legal document essential for employees and contractors to record their hours worked. Originally designed for payroll purposes, this form has evolved to include task tracking, client billing, and project management. Utilizing this form accurately ensures that employees are compensated correctly and that clients are billed appropriately and on time.
Key components of this form
- Name of Employer: The employer's name must be clearly stated.
- Employee Information: Includes the employee's name, Social Security Number, and type of employment (Regular, Temporary, or Part-Time).
- Hours Worked: Accurate entry of hours worked daily is required.
- Paid Time Off: Eligible employees must record their paid time off used during the period.
- Signatures: The form requires signatures from both the employee and their supervisor.
- Submission Date: The date of submission must be documented on the timesheet.
Situations where this form applies
This form should be used weekly by all employees and contractors to document the time spent on assigned duties. It is particularly useful for those who need to track billable hours for client invoicing or to fulfill company payroll requirements. Additionally, it is necessary when employees take paid time off, ensuring accurate records for payroll and benefits calculation.
Who should use this form
- Regular employees who receive a salary or hourly wage.
- Part-time employees who need to report their working hours.
- Temporary employees working on a specific project or for a limited time.
- Contractors who require documentation of their hours worked for payment or billing purposes.
How to prepare this document
- Enter your full name as it appears on your Social Security card.
- Specify the week ending date, which should be a Sunday, for the time period covered.
- Include your Social Security Number for identification.
- Indicate your type of employment (Regular, Temporary, or Part-Time).
- Fill in the hours worked each day, including any Paid Time Off used.
- Obtain the necessary signatures from both yourself and your supervisor before submitting the form.
Notarization guidance
In most cases, this form does not require notarization. However, some jurisdictions or signing circumstances might. US Legal Forms offers online notarization powered by Notarize, accessible 24/7 for a quick, remote process.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Mistakes to watch out for
- Failing to sign the timesheet, which results in return for correction.
- Not entering hours worked on a daily basis.
- Using ditto marks instead of clearly writing out the hours for Paid Time Off.
- Submitting the timesheet after the deadline of 10:00 a.m. on Monday.
Benefits of completing this form online
- Convenient access to downloadable templates that can be completed quickly.
- Editability allows users to easily make changes as needed.
- Reliable formats drafted by licensed attorneys ensure legal compliance.
- No need for physical delivery as electronic submission options are often available.
What to keep in mind
- Accurate completion of the Time Sheet is crucial for proper payroll processing.
- All employees and contractors must submit their timesheets weekly for timely payments.
- Record hours on a daily basis to avoid errors and ensure accurate billing.
- Signatures from both employees and supervisors are mandatory for validation.
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FAQ
Use an accurate timekeeping system. Require employees to record all time worked. Record training and travel time. Consider rest breaks "work time." Under the FLSA, if you provide a rest break (any period lasting 20 minutes or less that the employee is allowed to spend away from work), it must be paid.
Click Payroll in the menu at the left side of your screen, then Timesheets. If your employee worked any overtime hours, used any paid vacation hours or paid sick time hours, input those hours in the Overtime Pay, Vacation Pay, or Sick Time Pay rows. Click Save.
Timesheets let you know exactly what your employees are working on. They track efficiency of workers by comparing the amount of time they work with the output they produce. Timesheets help spot employees that perform poorly and cost your company money.
Timekeepers, also known as payroll assistants or clerks, support payroll department activities and efficiency by gathering and entering employee time and wage data within the department's time management system.
5 minutes = .08. 10 minutes = .17. 15 minutes = .25. 20 minutes = .33. 25 minutes = .42. 30 minutes = .50. 35 minutes = .58. 40 minutes = .67.
Employee's name. Pay period. Date worked. Day worked. Hours worked. Total workweek hours.
Each employee enters the hours they work in their timesheet, and then they submit it at the end of each timesheet period. They can enter time against available projects, tasks, or activities, and can record comments. In addition, they can complete custom fields and copy data from previous timesheets.
From Time Clock, at the bottom of the screen, tap Timesheets. At the top, tap SUBMIT TIME, select the date(s) to submit, then tap SUBMIT > Submit.
To complete a timesheet: Add the total hours you have worked and 2. multiply the result by the hourly rate of pay to arrive at your Total Gross Pay and record that number After selecting where you want your check to 3. arrive (your AC box or your home), review your time sheets for any mistakes.
