Time Sheet Instructions
What is this form?
The Time Sheet Instructions form is designed to guide employees and contractors in accurately recording their work hours for payroll and other purposes. While originally intended for payroll calculations, this form now serves multiple functions, such as client billing and project management. Proper completion of the time sheet ensures compliance with legal requirements and promotes accurate payment for work performed.
What’s included in this form
- Name of Employer: The name of the organization collecting the time sheets.
- Employee Information: Required details such as the employee's full name, Social Security Number, and employment type.
- Week Ending: The date marking the end of the work week for which the hours are being reported.
- Description of Hours: A breakdown of hours worked, including regular hours and any Paid Time Off (PTO) used.
- Signatures: Necessary signatures from both the employee and the employer's supervisor to validate the form.
- Submission Deadline: Time sheets must be submitted by a specified time to ensure timely processing.
Situations where this form applies
This form should be used when employees or contractors need to document their work hours accurately for payroll calculation and project management. It is essential for individuals seeking reimbursement for worked hours or Paid Time Off. Use this time sheet if you are part of a workplace that operates under a structured payroll system requiring detailed tracking of hours.
Who this form is for
This form is intended for:
- Regular full-time employees
- Part-time employees
- Temporary workers and contractors
- Any personnel required to document their work hours for payroll or project management purposes
Instructions for completing this form
- Enter your name as it appears on your Social Security card.
- Specify the week ending date for the time period being reported.
- Provide your Social Security Number and employee type (Regular, Temporary, or Part-Time).
- Break down hours worked for each day and indicate any Paid Time Off used.
- Ensure both your signature and the supervisor's signature are included.
- Submit the completed form by the specified deadline for processing.
Does this form need to be notarized?
This form does not typically require notarization to be legally valid. However, some jurisdictions or document types may still require it. US Legal Forms provides secure online notarization powered by Notarize, available 24/7 for added convenience.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes
- Failing to sign the time sheet before submission.
- Using ditto marks instead of writing out time off details.
- Submitting the time sheet past the deadline.
- Omitting necessary personal identification details, such as Social Security Number.
Why use this form online
- Convenience: Easily access and complete the form from any device.
- Editability: Make corrections quickly without needing to start over.
- Reliability: Ensure compliance with legal standards while minimizing errors.
Quick recap
- The Time Sheet Instructions form is essential for accurately recording hours worked.
- Timely and accurate submission is crucial for payroll processing.
- Both employee and supervisor signatures are required to validate the time sheet.
- Common mistakes can lead to processing delays or payment issues.
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FAQ
Use an accurate timekeeping system. Require employees to record all time worked. Record training and travel time. Consider rest breaks "work time." Under the FLSA, if you provide a rest break (any period lasting 20 minutes or less that the employee is allowed to spend away from work), it must be paid.
Click Payroll in the menu at the left side of your screen, then Timesheets. If your employee worked any overtime hours, used any paid vacation hours or paid sick time hours, input those hours in the Overtime Pay, Vacation Pay, or Sick Time Pay rows. Click Save.
Timesheets let you know exactly what your employees are working on. They track efficiency of workers by comparing the amount of time they work with the output they produce. Timesheets help spot employees that perform poorly and cost your company money.
Timekeepers, also known as payroll assistants or clerks, support payroll department activities and efficiency by gathering and entering employee time and wage data within the department's time management system.
5 minutes = .08. 10 minutes = .17. 15 minutes = .25. 20 minutes = .33. 25 minutes = .42. 30 minutes = .50. 35 minutes = .58. 40 minutes = .67.
Employee's name. Pay period. Date worked. Day worked. Hours worked. Total workweek hours.
Each employee enters the hours they work in their timesheet, and then they submit it at the end of each timesheet period. They can enter time against available projects, tasks, or activities, and can record comments. In addition, they can complete custom fields and copy data from previous timesheets.
From Time Clock, at the bottom of the screen, tap Timesheets. At the top, tap SUBMIT TIME, select the date(s) to submit, then tap SUBMIT > Submit.
To complete a timesheet: Add the total hours you have worked and 2. multiply the result by the hourly rate of pay to arrive at your Total Gross Pay and record that number After selecting where you want your check to 3. arrive (your AC box or your home), review your time sheets for any mistakes.
