Sample Letter for Resignation - Acceptance of Another Offer
What this document covers
This form is a sample letter used to formally resign from a position after accepting another job offer. It serves to announce your resignation to your current employer while maintaining professionalism. Unlike other resignation letters, this sample specifically addresses the situation where the resignation is prompted by a new employment opportunity.
Key components of this form
- Return address: Your personal address for correspondence.
- Date: The date you are submitting the letter.
- Recipient's address: The name and address of your employer or HR department.
- Re: Subject line indicating the purpose of the letter.
- Content: A polite statement of your resignation and acknowledgment of the new job offer.
When to use this document
Use this letter when you have received a job offer from a new employer and need to resign from your current job. It is suitable to convey your decision professionally while ensuring you leave on good terms. This is particularly important if you wish to maintain a positive relationship with your current employer for future references.
Who should use this form
This form is ideal for:
- Employees who have accepted a job offer from another company.
- Individuals looking to resign from their current position professionally.
- Job seekers transitioning to new employment opportunities.
How to complete this form
- Identify the parties: Fill in your name and address, as well as the employer's details.
- Enter the date: Write the date when you are submitting the letter.
- Specify your resignation: Clearly state your intent to resign and mention the new job offer.
- Provide a final thought: Thank your employer for the opportunities and experiences during your tenure.
- Sign the letter: Include your signature at the bottom, if sending a printed copy.
Does this document require notarization?
This form does not typically require notarization to be legally valid. However, some jurisdictions or document types may still require it. US Legal Forms provides secure online notarization powered by Notarize, available 24/7 for added convenience.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes to avoid
- Not addressing the letter to the correct person or department.
- Failing to specify the last working day.
- Using a negative tone or including complaints about the current job.
- Omitting to proofread the letter for errors before sending.
Why use this form online
- Convenient access: Download it anytime, anywhere.
- Editability: Customize the letter easily to fit your situation.
- Reliability: Ensure your resignation is formal and meets professional standards.
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FAQ
Make a clear and direct statement that you are resigning. Identify by title the position you are leaving, and give an effective date. Give your reasons for leaving, emphasizing new opportunities. Express appreciation for skills learned and experience acquired.
Keep your letter brief and to the point. Your letter should formally acknowledge the employee's resignation, confirm their last day of employment and wish them the best. You may also want to include any expectations for what they should anticipate before leaving or create next steps or hard dates for offboarding tasks.
In response to your resignation email that you sent on some date, consider this letter an acknowledgment of your decision to leave the organization. Your resignation is accepted and confirmed as of some date. Thank you for your work here at Company Name. We wish the best of luck in your next assignment.
Start with an address line. Start your letter with the recipient's address line. Clear subject line. Start date. Reason for resignation. Express your gratitude. Offer assistance. Provide your contacts.
In response to your resignation email that you sent on some date, consider this letter an acknowledgment of your decision to leave the organization. Your resignation is accepted and confirmed as of some date. Thank you for your work here at Company Name. We wish the best of luck in your next assignment.
A header stating it is a termination of the contract. The date. The basic purpose and date of the initial contract. A statement saying the contract has been terminated by mutual agreement. The termination effective date.
In response to your resignation email that you sent on some date, consider this letter an acknowledgment of your decision to leave the organization. Your resignation is accepted and confirmed as of some date. Thank you for your work here at Company Name. We wish the best of luck in your next assignment.
Compare and contrast your jobs. Consider the similarities and differences between your current job and the new job offer. Assess your professional goals. Reflect on personal needs. Gain perspective from others. Vet the job opportunity. Pick the appropriate time. Be honest with your employer. Maintain good relations.
Preliminary acknowledgment. Acknowledge the intention to accept an employee's resignation. Formal response. Use a formal business letter format. State your acceptance. Show compassion. Protect yourself. Use a professional format. Be mindful of your subject line. Invite the employee to keep in touch.
