New York Employee Payroll Record
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FAQ
NYS EMPLID: This is your employee I.D. number. You can find it on the top of your pay stub, in the middle section, 3 lines down under your name. It can also be found through your myGeneseo SUNY Self-Serv portal.
The main purpose of keeping payroll files for each employee is to remain in compliance with regulatory bodies like the Internal Revenue Service (IRS) and the U.S. Department of Labor (DOL). However, maintaining detailed payroll records for several years can also benefit your business directly.
Section 195 of the New York State Labor Law requires employers to maintain and preserve payroll records for a period of at least 3 years. These records must contain each employee's hours worked, gross wages, deductions and net wages.
The DOL requires you to track employee payroll information like weekly hours worked, wages and earned overtime. You need this information in case you're audited by the DOL, as it demonstrates that you're following labor laws. You can look up your state's labor requirements through the DOL.
Retention Period: 3 Years Required Information & Records: Name, address. Date of birth.
Employers are required to make and keep employment records for seven (7) years.
Payroll records is a blanket term that applies to all documentation associated with paying employees, from hiring documents and direct deposit authorization forms to paystubs. This includes anything that documents total hours worked, their pay rate, tax deductions, employee benefits, etc.
Payroll is the process of paying a company's employees, which includes tracking hours worked, calculating employees' pay, and distributing payments via direct deposit to employee bank accounts or by check.
Open a new browser window and navigate to My Paycheck Page on NYC.gov. Select Employee Self-Service (ESS) at the top of the page. Username: Enter your 7-digit NYC payroll reference number as the username. Your 7-digit reference number can be found on your paystub and is separate from your 8-digit CUNY employee ID.
How to process payroll yourselfStep 1: Have all employees complete a W-4 form.Step 2: Find or sign up for Employer Identification Numbers.Step 3: Choose your payroll schedule.Step 4: Calculate and withhold income taxes.Step 5: Pay payroll taxes.Step 6: File tax forms & employee W-2s.
