[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, Zip Code] Subject: Request for Return of Purchase Order and Advance Payment Dear [Recipient's Name], I am writing to bring to your attention an issue with the recent purchase order made by our company, [Your Company Name], from your esteemed organization. The purpose of this letter is to request the return of the purchase order and the full refund of the advance payment made against it. As per our records, we placed a purchase order on [Date] for [Product/Service Details] for which we paid an advance amount of [Amount] through [Payment Method]. However, after careful consideration and evaluation, we have concluded that it is in the best interest of our company to cancel this order. We kindly request your cooperation in canceling the purchase order and arranging for a full refund of the advance payment as soon as possible. It is imperative that the refund process commences promptly to avoid any unnecessary delays and complications. Our company policy mandates that any cancellations should be resolved in a timely manner. We understand that administrative processes may be involved in completing this request. Therefore, we urge you to expedite the cancellation process and facilitate the refund to be credited to the original payment method used. Kindly provide us with an estimated timeline for the completion of the cancellation and refund, along with any relevant supporting documentation. Please note that the cancellation and refund must adhere to the terms and conditions outlined in our purchase agreement. We appreciate your prompt attention to this matter and trust that your esteemed organization will handle this request with the utmost professionalism. Should you require any further information or clarification, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]. Thank you in advance for your understanding and cooperation. We value our business relationship with your organization and look forward to a swift resolution to this matter. Yours sincerely, [Your Name] [Your Position/Title] [Your Company Name]