Subject: Notice of Termination of Representation — Important Legal Matter [Your Name] [Your Law Firm Name] [Your Address] [City, State, ZIP] [Date] [Client's Name] [Client's Address] [City, State, ZIP] Re: Termination of Representation Dear [Client's Name], I hope this letter finds you well. The purpose of this communication is to inform you that, after careful consideration and following ethical guidelines, [Your Law Firm Name] has made the difficult decision to terminate our representation in your legal matter effective [termination date, typically within 30 days from the date of the letter]. We understand that this decision may come as a surprise, but it is necessary for several reasons. We firmly believe that every client deserves legal representation that is both effective and in their best interest. While we initially had the intention to provide you comprehensive legal services, circumstances have arisen that compel us to withdraw our representation. These circumstances may include, but are not limited to, irreconcilable conflicts of interest, non-payment of legal fees, failure to comply with our requests for information, or any other compelling reason that makes it untenable for us to continue representing your interests. Upon termination of our representation, it is essential that you promptly secure alternative legal counsel to ensure the continuity and effective management of your legal matter. We strongly recommend seeking legal advice as soon as possible to safeguard your rights and interests. Please note that even after the termination of our representation, we are bound by the duty of confidentiality and will continue to protect any privileged information shared during the course of our engagement. We will cooperate with your new legal counsel to ensure a smooth transition of your case file and facilitate the transfer of relevant documentation after you have provided us with written authorization to do so. It is crucial that you understand that the termination of our representation does not absolve you from any legal obligations or potential consequences arising from your legal matter. We strongly advise you to seek appropriate legal guidance promptly to mitigate any adverse effects this termination may have on your situation. Should you have any questions or require assistance in finding suitable legal representation, please do not hesitate to contact me at [your phone number] or by email at [your email address]. We will be more than happy to provide you with referrals to esteemed colleagues who may be well-suited to handle your case. We genuinely regret any inconvenience or disruption this decision may cause you, and we wish you the best in your future legal endeavors. Thank you for entrusting [Your Law Firm Name] with your legal needs thus far. Sincerely, [Your Name] [Your Law Firm Name] [Your Law Firm Address] [City, State, ZIP]
North Dakota Sample Letter to Client - Termination of Representation
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How to fill out Sample Letter To Client - Termination Of Representation?
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Attorneys may withdraw from representation for the client's nonpayment subject to court approval and the specific facts and circumstances. Nonpayment of fees may constitute an unreasonable financial burden or failure to fulfill an obligation.
Rule 4-1.16(a) lists three situations when an attorney must withdraw from representing a client: when ?the representation will result in violation of the rules of professional conduct or other law;? when ?the lawyer's physical or mental condition materially impairs the lawyer's ability to represent the client;? or when ...
Every time you want to decline to represent a prospective client, you should use a non-engagement letter. Otherwise, you risk the possibility that the prospective client could mistakenly think you're their attorney on a matter.
[Date] [Name and Address of Client] Dear [Client's Name]: This letter will confirm our understanding that effective [DATE] this firm will no longer represent you in connection with [LEGAL MATTER]. I urge you to promptly retain other counsel to represent you in this matter.
Date the letter and specify when the case has concluded. The reason for the end of representation. Briefly note the reason why you will no longer be representing the client on the matter at hand?whether it's because the case has concluded or there's another reason (for example, if your practice is closing).
A disengagement letter serves to make clear that a client has ceased to be a current client for conflict of interest analysis.
Even if the matter is not pending before a tribunal, the ethics rules of most states provide that a lawyer cannot withdraw until he or she has taken reasonable steps to avoid foreseeable prejudice to the rights of his client, such as giving notice to the client, allowing time for employment of other counsel, delivering ...
