HUD gathers information on employees, individuals applying for HUD programs, business partners, contractors and clients. The Privacy Act of 1974 established controls over what personal information is collected by the federal government and how it is used.
The Act grants rights to United States citizens and legal permanent residents. Under the Privacy Act you:
" Have the right to see records about yourself; and
" Can correct a record that is inaccurate, irrelevant, untimely, or incomplete.
The Act mandates that the Government:
" Informs you why information is being collected and how it is going to be used;
" Assures that information is accurate, relevant, complete and up-to-date before disclosing it to others;
" Allows you to find out about disclosures of your records to other agencies or persons; and
" Provides you with the opportunity to correct inaccuracies in your records.
The Privacy Act applies only to records about individuals maintained by agencies in the executive branch of the government. It applies to these records only if they are kept in a "system of records." A "system of records" is a group of records from which the information was retrieved by an individual's name, social security number, date of birth or some other personal identifier.
Title: A Comprehensive Guide to the North Dakota HUD Privacy Act Handbook with Explanation Introduction: The North Dakota HUD Privacy Act Handbook is a crucial resource that provides detailed guidelines and procedures to ensure the privacy and security of individuals' information within the United States Department of Housing and Urban Development (HUD). This comprehensive handbook aims to shed light on the privacy rights, disclosure policies, and data protection measures implemented by HUD entities in North Dakota. Let's explore the key aspects covered in this handbook and its various types. 1. Overview of the North Dakota HUD Privacy Act Handbook: The North Dakota HUD Privacy Act Handbook elucidates the provisions and principles of the Privacy Act of 1974, which safeguards individuals' privacy rights by limiting the federal government's collection, use, and disclosure of personal information. This handbook serves as a reference for HUD entities operating within North Dakota, ensuring compliance with privacy laws and regulations. 2. Disclosure Policies and Procedures: The handbook provides a detailed explanation of the disclosure policies and procedures adopted by HUD in North Dakota. These policies outline circumstances under which personal information may be shared with authorized entities or third parties, emphasizing the importance of consent, legitimate purpose, and appropriate security measures. 3. Data Protection Measures: To address growing concerns about data security, the North Dakota HUD Privacy Act Handbook outlines the data protection measures employed by HUD entities. It offers guidelines on safeguarding personal information through encryption, access controls, secure file storage, regular risk assessments, secure data disposal, and incident response protocols. 4. Types of North Dakota HUD Privacy Act Handbooks: a) North Dakota HUD Privacy Act Handbook for Tenants: This version caters specifically to individuals residing in HUD housing units, elucidating their privacy rights, the collection and use of personal information, and the circumstances under which such information may be disclosed. b) North Dakota HUD Privacy Act Handbook for Employees: This handbook focuses on privacy regulations and protocols applicable to HUD employees based in North Dakota. It details the collection, use, and protection of personal information within the context of employment, including background checks, payroll, and benefits. c) North Dakota HUD Privacy Act Handbook for Landlords: Designed for landlords participating in HUD programs, this handbook explains the privacy rights of tenants, the information landlords can collect, the authorized disclosures, and the responsibilities of safeguarding personal data as required by law. Conclusion: The North Dakota HUD Privacy Act Handbook serves as an essential resource that upholds privacy rights and establishes guidelines for authorized data collection, use, and disclosure across various entities involved in HUD programs within North Dakota. Understanding the provisions outlined in these handbooks is imperative for tenants, employees, and landlords to ensure compliance and protect the privacy of personal information as mandated by the Privacy Act of 1974.
