Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Title: Mississippi Checklist for Drafting a Lease or Agreement for Exhibit Space at Trade Show or Exhibition Keywords: Mississippi, checklist, drafting, lease, agreement, exhibit space, trade show, exhibition Introduction: Drafting a comprehensive lease or agreement for the use of exhibit space at a trade show or exhibition is crucial to ensure a smooth and successful event. This checklist provides a detailed guide specific to Mississippi, covering essential aspects to consider when creating a lease or agreement. Below are the key components that can be customized based on your requirements: 1. Parties: Clearly identify the lessor (owner or organizer) and the lessee (exhibitor) involved in the agreement. Include accurate contact information for both parties. 2. Description of Space: Provide a detailed description of the exhibit space, including dimensions, location within the trade show or exhibition, and any specific features or restrictions. 3. Lease Term: Specify the lease duration, including the start and end dates of the agreement. Additionally, define any provisions for early termination or extension options, if applicable. 4. Rental Payment: Outline the rental fee and payment terms, including due dates, acceptable forms of payment, and any penalties for late payment or non-payment. 5. Booth Allocation: Clearly state how the exhibit space will be assigned or allocated to the lessee, whether through a pre-determined numbering system, selection process, or other means. 6. Exhibit Setup and Removal: Detail the time period and conditions for exhibitors to set up their booths prior to the trade show or exhibition. Also, outline the requirements for dismantling and clearing the space once the event concludes. 7. Insurance: Specify the insurance requirements for the lessee, including liability coverage and naming the lessor as additional insured. Verify compliance with Mississippi's legal insurance regulations. 8. Indemnification: Include an indemnification clause, holding the lessee responsible for any damage or loss caused to the exhibit space, other exhibitors' property, or any injuries occurring within the leased area. 9. Compliance with Laws: Specify that the lessee must adhere to all federal, state, and local laws, including health, safety, and accessibility regulations while using the exhibit space. 10. Alterations and Decorations: Specify any limitations on altering or decorating the exhibit space, taking into consideration fire codes, weight restrictions, and rules provided by the venue. 11. Default and Remedies: Clearly outline the consequences of a breach of the lease or agreement and the remedies available to the lessor, such as termination, legal action, or financial penalties. 12. Force Mature: Include provisions to handle unforeseen circumstances or events beyond the parties' control (like natural disasters or public emergencies) which may impact the trade show or exhibition. Types of Mississippi Checklists: 1. Mississippi Trade Show Exhibit Space Lease Checklist: Covers the standard aspects mentioned above for drafting a lease agreement specific to trade shows happening in Mississippi. 2. Mississippi Exhibition Booth Rental Agreement Checklist: Focuses on agreements tailored for exhibitions occurring in Mississippi, with considerations for unique requirements associated with exhibitions. Conclusion: By utilizing this Mississippi checklist for drafting a lease or agreement for the use of exhibit space at trade shows or exhibitions, you can ensure a well-defined and legally sound document that mitigates potential conflicts and protects the interests of both the lessor and the lessee. Adapt the checklist to your specific requirements, ensuring compliance with Mississippi's legal framework, and consult legal professionals as necessary.
