Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. (Statute of Frauds does not require contracts to be in writing that are to be performed within one year). It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
Title: Mississippi Checklist of Matters to Consider in Drafting a Lease for the Use of Exhibit Space at a Trade Show Introduction: When drafting a lease agreement for the use of exhibit space at a trade show in Mississippi, it is crucial to consider various factors to ensure a smooth and successful event. This comprehensive checklist serves as a guide for both exhibitors and organizers, highlighting key matters that should be addressed in the lease agreement. 1. Lease Duration and Dates: — Specify the lease start and end dates, considering the setup, exhibition, and dismantling schedules. — Determine if the lease includes exclusive access to the exhibit space during specific hours or days. 2. Lease Payments and Deposits: — Clearly outline the rental cost of the exhibit space, including any additional fees or charges. — Determine the payment terms and due dates for deposits, advance payments, and final payments. — Address penalties or late payment fees. 3. Space Allocation and Configuration: — Clearly define the exact size and location of the exhibit space. — Specify any limitations or restrictions on booth design, displays, equipment, or signage. — Determine if the layout allows for neighboring exhibits or if there are restrictions on such adjacency. 4. Insurance and Liability: — Specify the insurance requirements for exhibitors, including general liability coverage. — Determine who will be responsible for any damage caused to the exhibit hall or surrounding property. — Address any waivers or indemnification clauses. 5. Cancellations and Refunds: — Establish cancellation policies, including any penalties or refund terms. — Specify conditions under which the trade show organizer can cancel or relocate the event. 6. Security and Access: — Specify the security measures in place during the trade show, including the provision of security personnel, surveillance cameras, and access control. — Determine if exhibitors need to provide their own additional security measures. 7. Utilities and Services: — Address the provision of electricity, water, and internet services available in the exhibit space. — Specify any technical requirements, such as load capacity, power availability, and internet connectivity. — Determine if additional services like cleaning, waste management, or catering are included or available. 8. Rules and Regulations: — Outline the trade show regulations regarding noise levels, safety protocols, and conduct within the exhibit hall. — Include any restrictions on advertising, promotions, or product demonstrations. 9. Termination and Dispute Resolution: — Clarify the conditions under which either party can terminate the lease agreement. — Address the resolution of disputes, including the choice of venue for legal actions and potential mediation or arbitration options. Conclusion: Drafting a comprehensive lease agreement for the use of exhibit space at a trade show in Mississippi involves considering numerous factors critical to the success and smooth operation of the event. Following this checklist ensures all necessary matters are addressed, minimizing potential issues and disputes for both exhibitors and organizers.
