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Developing efficient office filing policies can help keep important documents available and active documents easy to find. Give complete references and ensure that documents cited are readily available (i.e., either as widely distributed manuals such as the Business and. This sample records management policy lists the sections every policy must have and offers a real-life example for each of them. Policies and procedures exist to facilitate the prompt, consistent, uniform, and efficient filing of all health records and resident-identifiable data. Filing must be completed before midnight in the division in which the case is pending to be considered timely filed that day. The Court's Rules and various forms of guidance to filers can be obtained on the "Rules and Guidance" page. Eastern Time, for publication in the next day's Federal Register. If you need to include a self-addressed envelope with enough stamps on it so the clerk can send the filed documents back to you. The rules require the filer to affix a copy of the Confirmation Notice received from NYSCEF upon the e-filing of the document to the working copy.