Subject: Request for Additional Material Safety Data Sheet (MSDS) Information — Louisiana Dear [Manufacturer/Supplier], I am writing to request additional Material Safety Data Sheet (MSDS) information for the products we have purchased from your company. As a Louisiana-based business, it is our utmost priority to ensure compliance with all safety regulations and to maintain a safe working environment. We greatly appreciate the MSDS sheets you provided for the initial purchase, which have been valuable resources in ensuring the proper handling, storage, and emergency response procedures for the products. However, to further enhance the safety protocols and meet the specific requirements in our state, we kindly request the following additional information: 1. Product Identification: Please provide a detailed description of the product, including its chemical name, common name, synonyms, and any other identifiers that will help us accurately identify and refer to the product within our safety documentation. 2. Hazard Identification: We kindly request an expanded section that comprehensively covers the potential hazards associated with the product. This should include information on physical and health hazards, as well as any specific dangers that might be relevant to Louisiana, such as environmental hazards or any hazards unique to our geographical region. 3. Safety Measures and Storage: Please provide complete instructions for the safe handling, usage, storage, and disposal of the product. Any specific precautions or relevant guidelines for the storage conditions in our region should be detailed. 4. Emergency Response Information: We kindly request an elaboration on appropriate first aid measures and specific recommendations for emergency response in the event of accidental exposure, spillage, or any other related incidents. Information regarding the contact details of relevant emergency personnel in Louisiana would also be greatly appreciated. 5. Regulatory Compliance: Kindly include all relevant regulatory compliance details, such as confirmation of compliance with Occupational Safety and Health Administration (OSHA) standards, compliance with state-specific Louisiana Safety Data Sheet (SDS) regulations, and any certifications or registrations required by Louisiana law. We aim to have a comprehensive understanding of the potential hazards and proper safety measures associated with the products we handle, as well as to fully comply with the safety regulations in Louisiana. Your prompt response to our request for additional MSDS information would be highly appreciated. We understand the considerable effort required to compile this information, and it will greatly assist us in creating a safer and more compliant work environment. Thank you in advance for your attention to this matter. If you have any questions or require further clarification, please don't hesitate to contact us. Sincerely, [Your Name] [Your Position/Title] [Company Name] [Company Address] [City, State, ZIP Code] [Phone Number] [Email Address]
Louisiana Sample Letter Requesting Additional Material Safety Data Sheet Information - MSDS
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If you are selling to those provinces, please ensure that your Safety Data Sheets (SDSs) are up-to-date and reviewed every three years.
A manufacturer, importer, supplier, or employer shall check the accuracy of a Safety Data Sheet (SDS) based on the actual circumstances and update it as needed. A Safety Data Sheet shall be reviewed at least every 3 years. Records of SDS updates such as content, date, and version revision, shall be kept for 3 years.
The MSDSs must be readily available to the workers who are exposed to the controlled product and to the health and safety committee or representative. If a controlled product is made in the workplace, the employer has a duty to prepare an MSDS for any of these products.
MSDS updating frequency is every 3 years or when significant new data is available before 3 years elapsed. This means that revised MSDS must be available if there is a change in the hazard classification of the substance. Or if there is a change in method of handling, storing, or personal protection against its hazard.
A Material Safety Data Sheet (MSDS) is a document that contains information on the potential hazards (health, fire, reactivity and environmental) and how to work safely with the chemical product. It is an essential starting point for the development of a complete health and safety program.
Use Guidelines. Chemical Safety's SDS and GHS database is a free service available to organizations of all types. For-profit organizations are granted permission to access Chemical Safety's SDS Search from Chemical Safety's website.
The Hazard Communication Standard (HCS) (29 CFR 1910.1200(g)), revised in 2012, requires that the chemical manufacturer, distributor, or importer provide Safety Data Sheets (SDSs) (formerly MSDSs or Material Safety Data Sheets) for each hazardous chemical to downstream users to communicate information on these hazards.
Employers, as well as chemical manufacturers, distributors and importers, have less than six months to replace Material Safety Data Sheets (MSDS) with new Safety Data Sheets (SDS). As a reminder, effective June 1, 2015, all Material Safety Data Sheets (MSDS) must be replaced with new Safety Data Sheets (SDS).
Any updated SDS should be sent within three months of any new and significant information regarding the given hazardous chemical. So, yes, safety data sheets do expire. The expiration depends on the discovery of new and significant information.
To obtain SDS, get them from the manufacturer.They may be sent with the chemical order (paper copy or e-mail attachment).Otherwise, go to the manufacturer's website and download it or request a copy.
