Guam Expense Reimbursement Form for an Employee
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How to fill out Expense Reimbursement Form For An Employee?
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FAQ
Employers file this form to report Guam wages.
Do not use Form 1099-MISC to report employee business expense reimbursements. Report payments made to employees under a nonaccountable plan as wages on Form W-2.
Expense reimbursements aren't employee income, so they don't need to be reported as such. Although the check or deposit is made out to your employee, it doesn't count as a paycheck or payroll deposit.
The expense reimbursement process allows employers to pay back employees who have spent their own money for business-related expenses. When employees receive an expense reimbursement, typically they won't be required to report such payments as wages or income.
Because reimbursements under the accountable plan are not wages and are not taxed, you do not have to report the amount. Do not include the amount with the employee's wages on Form W-2. Instead, report it in Form W-2 box 12 with code L.
IRS Form W-2VI is used to report wage and salary information for employees earning Virgin Island wages.
More In Forms and InstructionsEmployers file this form to report Guam wages. Do not use this form to report wages subject to U.S. income tax withholding. Instead, use Form W-2 to show U.S. income tax withheld.
Because reimbursements under the accountable plan are not wages and are not taxed, you do not have to report the amount. Do not include the amount with the employee's wages on Form W-2. Instead, report it in Form W-2 box 12 with code L.
How to record reimbursementsKeep your receipts. It's important to keep an accurate record of your expenses.Add reimbursement costs to client bill. Add up all expenses for the project and add this amount to the client's bill.Bill client up to agreed-upon limits. Issue the bill promptly.Know before you go.
Expenses reimbursed to employees under this type of plan are generally not considered income to the employee for federal income tax purposes and, therefore, are exempt from all employment taxes and withholding for federal and state income taxes, FICA, and Medicare (including the employer payroll taxes).
