Georgia Sample Letter containing additional Responses or Clarifications to Requests for Production of Documents [Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Opposing Party’s Name] [Opposing Party’s Address] [City, State, Zip Code] Re: Additional Responses and Clarifications to Requests for Production of Documents Dear [Opposing Party’s Name], I hope this letter finds you well. I am writing to provide you with additional responses and clarifications to the Requests for Production of Documents served upon me on [date]. Please find the following information in response to each request: Request 1: [Title of Request] Response: Pursuant to your request, I hereby provide you with the documents requested. [Provide a brief description of the documents provided or state that no documents are being produced.] Clarification: Please note that the documents provided only cover the period from [start date] to [end date]. If you require additional documents or information beyond this timeframe, please provide specific details of the requested time period. Request 2: [Title of Request] Response: In response to your request, I am unable to produce the requested documents as they are not within my possession, custody, or control. However, I have made reasonable efforts to locate the documents, and any documents that may be relevant to this request are attached herewith. Clarification: If you believe that there are additional sources or custodians of the requested documents, please provide their names and contact information so that I may attempt to obtain the documents from them. Request 3: [Title of Request] Response: Pursuant to your request, I am unable to produce the requested documents at this time, as they contain privileged or confidential information. However, I am willing to review the documents further for potential production with appropriate redactions or subject to a protective order. Clarification: If you contend that the privilege or confidentiality does not apply to the requested documents, please provide a detailed explanation or legal argument supporting your position. Upon review, I will determine whether the privilege or confidentiality claim is valid. Request 4: [Title of Request] Response: In response to your request, I am unable to produce the requested documents due to their nonexistence or loss. After a diligent search and retrieval efforts, I have been unable to locate the requested documents. Clarification: If you have any knowledge or information that may assist in locating the documents, please provide such details, and I will make further efforts to locate them. Please consider these additional responses and clarifications as an ongoing and good-faith effort to comply with the Requests for Production of Documents. If you have any concerns, objections, or if you need further clarification, please contact me in writing within [reasonable timeframe] from the date of this letter. Thank you for your attention to this matter, and I look forward to resolving these document production requests as efficiently as possible. Sincerely, [Your Name]
Georgia Sample Letter containing additional Responses or Clarifications to Requests for Production of Documents
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FAQ
You typically have 30 days to respond to the request Once you've received (been served) the request, you have 30 or 35 days to respond, depending on how you received the request.
In contrast to interrogatories and requests for admission, which are limited to 35 questions as a "matter of right", there is no limit on demands for production.
Definition: A written list of documents, electronic files, and audio and video recordings or physical things, submitted to a party from his or her adversary to inspect and copy the requested items and that have relevance to the issues in a lawsuit.
Generally, a request for production asks the responding party to make available the original documents, but a requesting party may permit photocopies of the requested documents be sent instead, if inspection of the original document is not necessary.
Your response to a request for production consists of two parts: One part is a written response to the requests, in which you state under penalty of perjury that you will produce the requested items; that you will not produce and why; or that you object to a request on legal grounds.
A Request for Production (RFP) is a discovery tool that permits you to request documents or electronically stored information in the opposing side's ?possession, custody or control.? An RFP can also allow you to inspect, copy, test, or sample ?tangible things? in the opposing side's ?possession, custody or control.? ...
The process of delivering, or making available for review, documents in response to a request for documents, such as a request for production and a subpoena. A request for documents may call for the production of paper (hard copy) documents and electronically stored information (ESI).
For example, if the other party asks you to produce ?any and all records from your bank account,? you may want to object, as this request is overly broad, and it is unduly burdensome for you to locate and produce every document you have ever received from your bank since you opened the account.