California Form I-9 is a crucial document used for verifying the identity and employment eligibility of individuals hired for employment in the United States. It is designed to comply with federal law, specifically the Immigration Reform and Control Act of 1986 (IRA). The Form I-9 ensures that employers hire only authorized individuals to work in the country while also preventing discrimination in the hiring process. The California Form I-9 is nearly identical to the federal version and follows the same guidelines set forth by the U.S. Citizenship and Immigration Services (USCIS). However, there are a few notable differences that cater to California state law requirements. One key element of the California Form I-9 is the inclusion of additional acceptable documents to establish identity and work authorization. California's law allows for additional documents beyond the ones listed on the federal form, such as an original or certified copy of a birth certificate issued by a U.S. State, municipality, or territory. Other acceptable documents include a U.S. citizen ID card, voter registration card, or a U.S. military card or draft record. Another significant aspect of the California Form I-9 is the prohibition against rejecting a document based on its expiration date. Unlike the federal form, which requires that documents presented for verification remain unexpired, California employers are generally prohibited from discriminating against employees whose documents have expired. However, this does not apply to specific categories of work authorization. Additionally, California requires employers to retain copies of the documents provided by employees, regardless of whether they are included with the Form I-9 or not. This helps employers comply with California labor laws and provides additional evidence of compliance in case of an audit or inspection. It is important for employers in California to stay updated with the latest version of the California Form I-9, as well as any changes or updates to state-specific requirements. Failing to properly complete and retain Form I-9 can result in penalties, fines, and potential legal consequences. In summary, the California Form I-9 is a modified version of the federal document that caters to the state's specific requirements. It plays a crucial role in ensuring that employers hire authorized individuals while complying with federal and state regulations. Employers must understand and adhere to the guidelines outlined in the California Form I-9 to maintain compliance and avoid legal complications.
California Form I-9
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How to fill out California Form I-9?
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Form I-9 rules govern whether an individual is considered self-employed with respect to using E-Verify. Generally, self-employed individuals are not required to complete Forms I-9 on themselves; therefore, they are not required to use E-Verify.
Starting Nov. 1, you can only use Form I-9, Employment Eligibility Verification, with the 08/01/2023 edition date. USCIS increased the maximum validity period to 5 years for Employment Authorization Documents (EADs) issued to noncitizens with certain Category codes on their EADs.
Both employees and employers (or authorized representatives of the employer) must complete the Form I-9. On the Form I-9, an employee must attest to his or her employment authorization. The employee must also present his or her employer with acceptable documents evidencing identity and employment authorization.
The new Form I-9, Employment Eligibility Verification, which was released on August 1, 2023, must be used for all new hires, effective November 1, 2023. The grace period?during which an employer could use the new Form I-9 or the Form I-9 (10/21/2019 version)?ends October 31, 2023.
Alternative Procedure for I-9 Document Verification Beginning August 1, 2023, employers that participate in E-Verify and are in ?good standing? will have the option of verifying I-9 documentation via a live video call interaction.
To more easily complete Form I-9, Employment Eligibility Verification, we suggest you download the PDF directly to your local computer. You should use the latest version of the free Adobe Reader . The Internet Explorer, Firefox and Safari web browsers will prompt you to open or save the form.
Completing Form I-9 Section One: Employee Information and Attestation. Completed by employees. Section Two: Employer or Authorized Representative Review and Verification. Completed by employers. Supplement A, Preparer and/or Translator Certification for Section 1. ... Supplement B: Reverification and Rehires.
The revised Form I-9 (edition date 08/01/23) will be published on uscis.gov on Aug. 1, 2023. Employers can use the current Form I-9 (edition date 10/21/19) through Oct. 31, 2023. Starting Nov. 1, 2023, all employers must use the new Form I-9. Was this page helpful?