Arizona Sample Letter for Anticipated Exhibits to be Offered at Trial
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FAQ
Label them so they are identifiable (ex. Exhibit A, B, C, etc) Mention them in the text of the motions (ex. Attached hereto as Exhibit A is a letter Defendant received from Plaintiff and which shows?"
Include a typed notation within the body of the legal document where the exhibit should be referenced. Thereafter, assign the exhibit with an identifying number or letter. For instance, this notation can state either "See Exhibit A" or "See Exhibit 1". Label the exhibit with the assigned identifying number or letter.
Many paralegals know the correct way to assign letters for exhibits. The first 26 exhibits are easy, EX-A through EX-Z, and the next exhibit is also usually correct, EX-AA, but it's after that where things can go awry. The 28th exhibit should be EX-AB (not EX-BB) followed by EX-AC, EX-AD, EX-AE, EX-AF and so on.
(f) Format of exhibits (1) An index of exhibits must be provided. The index must briefly describe the exhibit and identify the exhibit number or letter and page number.
The plaintiff's exhibits are traditionally numbered (?Exhibit 1?), while the defendant's exhibits are lettered (?Exhibit A?). Your court may want you to label your own exhibits as you introduce them or the court may prefer that the court clerk labels the exhibits instead.
