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Digitized individual rolls or a complete set (all rolls in a publication) may be purchased. NOTE: For records to be considered an official document from The City of Miami, they must be certified.Use the DOB NOW: BIS Options portal to request drawings, plans or documents for properties located in New York City. Assisting the agency with cost-justifying the need for the microfilm application. Microfilming Records. Completeness Every effort should be made to assure that the most complete file is assembled before filming. Loose records are documents that are not in bound record books. By mailing a request for copies to the office where the record is located, along with appropriate fee. For quicker and more accurate service, please complete all areas of the form. Microfilm Request Form.