Ohio Sample Cover Letter for Filing of LLC Articles or Certificate with Secretary of State
What this document covers
This sample cover letter for filing LLC Articles or Certificate with the Secretary of State serves as a guide to accompany your submission. It is crucial for LLC formation as it outlines the documents being filed and requests confirmation upon filing. Unlike the Articles of Organization, which establish the LLC, the cover letter offers a structured introduction to the filing process.
Main sections of this form
- Date: The date of the filing request.
- Correct address: Provide the appropriate address based on the filing method.
- Articles of Organization: Indicate the enclosed Articles of Organization.
- Original Appointment of Agent: Include details about the agent's appointment.
- Filing fee: State the enclosed filing fee amount.
- Signature: Signature of the person submitting the letter.
- Enclosures: A list of documents being sent.
When this form is needed
This form should be used when you are ready to file your LLC Articles of Organization or Certificate of Formation with your stateâs Secretary of State. It is particularly useful in situations where you are submitting these documents by mail or in person and need to ensure all required components are included.
Intended users of this form
- Business owners forming a new Limited Liability Company (LLC).
- Individuals coordinating the filing of LLC formation documents.
- Legal professionals assisting clients with their LLC filings.
Completing this form step by step
- Enter the current date at the top of the letter.
- Provide the correct address for the Secretary of State, based on your method of filing.
- Specify the Articles of Organization and Original Appointment of Agent as enclosures.
- Clearly state the filing fee amount that is enclosed.
- Signature: Sign the letter at the bottom.
- Check that all enclosures are included before sending.
Notarization guidance
This form usually doesn’t need to be notarized. However, local laws or specific transactions may require it. Our online notarization service, powered by Notarize, lets you complete it remotely through a secure video session, available 24/7.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes to avoid
- Forgetting to include the necessary filing fee.
- Not signing the cover letter before submission.
- Providing an inaccurate or incomplete address for the Secretary of State.
- Omitting any required documents as enclosures.
Why complete this form online
- Convenience: Easily download and customize the cover letter from anywhere.
- Editability: Make adjustments quickly to fit your specific needs.
- Reliability: Get access to legal templates drafted by licensed attorneys.
Legal use & context
- This cover letter is instrumental in the official formation of an LLC, providing a formal introduction to the filing documents.
- It is important to follow your state's guidelines to avoid delays or rejections in the filing process.
Quick recap
- This sample cover letter is essential for filing your LLC Articles of Organization.
- It helps ensure that your submission is complete and properly directed.
- Be mindful of your state-specific regulations and requirements.
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FAQ
LLCs are not corporations and do not use articles of incorporation. Instead, LLCs form by filing articles of organization.
Do the Articles of Organization need to be notarized? Some states require that you have your Articles of Organization documents notarized. For your state's notarization requirements, choose your state from the drop-down list above.
OPTION 1: File Online with the State of Ohio. OPTION 2: File by Mail. Fee: $99 (Nonrefundable) 2-Day Expedited Fee: Additional $100. Mail to: Ohio Secretary of State. P.O. Box 670. Columbus, OH 43216. Expedited Filings: Ohio Secretary of State. P.O. Box 1390. Columbus, OH 43216.
The name of the LLC. The names of the members and managers of the LLC. The address of the LLC's principal place of business.
For now, all business and UCC filings must be submitted online at OhioBusinessCentral.gov. Records filings such as Apostille requests and Minister License applications and other documents that you are unable to submit online may be mailed to 22 N. Fourth Street, Columbus, Ohio 43215 or submitted in person.
The articles of organization document typically includes the name of the LLC, the type of legal structure (e.g. limited liability company, professional limited liability company, series LLC), the registered agent, whether the LLC is managed by members or managers, the effective date, the duration (perpetual by default
The name of the LLC. The names of the members and managers of the LLC. The address of the LLC's principal place of business.
Step 1: Get Your Articles of Organization Forms. You can download and mail in your Ohio Articles of Organization, OR you can create an account and file online. Step 2: Fill Out the Articles of Organization. Step 3: File the Articles of Organization.
