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Be factual and compassionate, but avoid lingering on any details as to why they're being let go and maintain a firm position that steers away from too much debate and resulting justification. Focus instead on the details of the severance package, and communicate your gratitude for their time spent at the company.
A termination letter or email should include the reason for termination, the effective date of termination, any severance pay or benefits that will be provided, and any instructions for returning company property or completing final tasks. It should also be written professionally and respectfully.
This letter confirms our conversation today where we informed you that your employment with the ?Company?) as (job title) has been terminated effective immediately (?Termination Date?) on a without cause basis. You will receive all earned but unpaid salary and accrued but unpaid vacation pay to the Termination Date.
Whenever an employee is terminated with cause, the reason should be clearly stated in their termination letter. If the employee is fired without a clear reason, the discharge will be considered as termination without cause.
Dear (name), Please be informed that we no longer require your services by (date). We thank you for providing us with excellent (type of service), but due to (reasons), we had to end our contract. Please submit all pending deliverables by (date).