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What should be included in a PTO policy? Your PTO policy should include the number of hours an employee accrues each pay period or year. You'll also want to state how the employee can take time off and what happens if they quit with PTO hours remaining.
Labor laws for salaried exempt with PTO employees If a salary exempt employee has PTO as part of their benefits package, generally you can require them to use it to cover their absences. This doesn't impact their exempt status because, though it costs some PTO hours, it won't change their total monetary compensation.
Thus, if a salaried employee uses up all his PTO time and then misses work, you may deduct only in full-day increments. If he or she misses a partial day, no deductions can be made.
You just have to multiply the hourly pay rate with the number of unused accrued PTO hours. You will have to calculate the hourly pay rate for a full-time salaried employee and then multiply it with the total unused accrued PTO hours.
If an employee has 18 accrued PTO hours and an hourly rate of $10, then the value of the PTO would be $180. Salaried employees can find their hourly rate by dividing their salary by the number of hours they've worked. To calculate PTO can then multiply the hourly rate by the number of hours they have accrued.