Form with which the stockholders of a corporation record the contents of their first meeting.
Meeting Minutes For Company In Illinois
State:
Multi-State
Control #:
US-0010-CR
Format:
Word;
Rich Text
Instant download
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FAQ
Robert's Rules (Section -16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).
Other Items of Business: The template includes space to record any additional items of business conducted at the meeting. Signatures: Members sign the meeting minutes. The secretary who recorded the minutes also provides a final signature.
What do the minutes contain? Time, date and place of meeting. List of people attending. List of absent members of the group. Approval of the previous meeting's minutes, and any matters arising from those minutes. For each item in the agenda, a record of the principal points discussed and decisions taken.
What to include in meeting minutes Why the meeting happened. First and last names of attendees. The date and time of the meeting. Projects assigned during the meeting and their deadlines. Decisions employees and leadership made during the meeting. Any corrections to previous meeting minutes. Motions that passed or failed.
In all but a handful of states, S and C corporations must file minutes for board of directors and shareholder meetings to comply with corporate governance laws and regulations.
Follow these tips and you'll be on your way to taking effective meeting minutes. Don't share the meeting minutes via email or paper. Don't handwrite the meeting minutes. Don't include direct quotes or debates. Don't wait long before writing. Don't switch tenses throughout. Don't use personal judgements.
The chairperson usually signs the minutes after they have been read to the subsequent meeting and verified by him/her for their accuracy. There is usually a resolution passed by the subsequent meeting approving the adoption of the minutes.
Until the meeting minutes are approved, they are not considered an official record of the meeting. Approval is a critical step that cannot be missed. The corporate secretary's approved version of the minutes is considered to be the official record.
6.2 Minutes of a General Meeting should be signed and dated by the Chairman of the meeting or in the event of death or inability of the Chairman, by any director duly authorized by the Board for the purpose, within thirty days of the General Meeting.
Note: the final minutes need to be signed by the chairperson of the meeting or the chairperson of the next meeting within a reasonable time after the meeting. It is a good idea to develop a process to review and approve the minutes of each meeting. For example: 1.