Form with which the board of directors of a corporation records the contents of its first meeting.
Board Directors Minutes With Motions In New York
State:
Multi-State
Control #:
US-0007-CR
Format:
Word;
Rich Text
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FAQ
Propose the Motion. Member raises hand to address the presiding officer and waits to be recognized. Seconding the Motion. Once the initial motion has been made, the topic will be discussed only after another Senator has seconded the. Discuss the Motion. Vote on the Motion. Announce and record the vote.
How to Make a Motion During a Board Meeting Recognition. The first step is to be recognized. State the Motion. Next, state your motion clearly and concisely. Second the Motion. In order for your motion to move forward, someone else will need to second the motion. Debate and Discuss. Vote.
Robert's Rules of Order provides for four general types of motions: main motions, subsidiary motions, incidental motions, and renewal motions. The most important are main motions, which bring before the organization, for its action, any particular subject.
A motion is the topic under discussion (e.g., “I move that we add a coffee break to this meeting”).
To make a motion, you must first be recognized and given the floor by the meeting chairperson or presiding officer. Once you have the floor, state the motion as “I move (state your motion here).”
For motions, include the exact wording of the statement, and the name of the person making the motion. Some organizations might require the name of the person seconding the motion, as well. Bowie adds that if the motion is not worded properly, it's up to the chair to help the member modify the wording.
Motion to Approve the Minutes: Once corrections are made, the chair asks for a motion to approve the minutes. A member makes the motion by saying, “I move to approve the minutes as corrected.” Another member must second this motion. This formalizes the approval process and ensures everyone agrees on the corrections.
It's possible to approve of meeting minutes through a digital platform. Email is not an ideal method because it is not conducive to group discussion. However, if all board members review and vote to approve the minutes digitally, they can be approved digitally outside of an official or in-person board meeting.
To introduce a motion, say “I move that …” followed by a statement of the proposal. The motion is not discussed until it has been seconded by someone and stated in full by the chair. purpose of requiring a seconding of a motion is to confirm that more than one member of the assembly wishes to discuss it.