All U.S. employers must properly complete Form I-9 for every individual they hire for employment in the United States. This includes citizens and noncitizens.
Onboarding documents typically include legal paperwork such as your employment contract, company policies, handbooks, and code of conduct, along with role-specific details such as job descriptions, manager and team contacts, and more.
The most common types of employment forms to complete are: W-4 form (or W-9 for contractors) I-9 Employment Eligibility Verification form. State Tax Withholding form.
New Hire Forms and New Employee Checklist Form I-9. W-4. State new hire tax forms. New hire reporting. Offer letter. Employment agreement. Employee handbook acknowledgment. Direct deposit authorization.
5 ESSENTIAL DOCUMENTS: Offer Letter and Employment Agreement. Company Handbook and Policies. Training and Development Plan. Benefit Information. Emergency and Contact Information.
New employees need to fill out a Form I-9 to verify employment eligibility as well as a W-4 for income tax. In states with an income tax, it's necessary to fill out a second W-4.