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Remain calm (even if you have to it), ask what happened, and provide any needed assistance. This way, you continually provide the opportunity for the employee to improve. Also make sure you explain what happened as a result of the directions not being followed. The employee should know the domino effect.
A team or department in HR or legal affairs usually writes them. The process starts with researching related laws, regulations and industry standards. Then, the team forms a structure that meets the company's objectives, values and culture.
Important Tips on Formatting Policies Use Similar Formatting. ... Set and Follow Best Practices. ... Use Standard Templates. ... Limit Policy Length. ... Use Succinct Language. ... Use Bullets and Lists. ... Link to Related Documents and Forms. ... Include a Glossary.
Policy Writing Guidance Keep it simple. Policies should be written in plain language ? not legalese. ... Keep it general. Policies cannot contemplate all possible situations. ... Make it relevant. ... Check for accuracy and compliance. ... Ensure the policy can be enforced. ... Clearly state who does what. ... Less is more.
Policies may not include procedures or supplemental information. Supplemental information should be included in the Resources section, below. Links to procedures, related information, guidelines, forms, etc.