Termination Letter (Substance Abuse)
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If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
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FAQ
Here's our termination letter template: Dear employee_name, I'm sorry to inform you that as of termination_date, you'll be no longer employed with company_name. As discussed, we think this is the best decision, because of insert reason for termination.
Under the ADA, an employer can terminate an employee if they are using drugs or alcohol on the job, if substance use impacts performance or productivity or if substance use creates unsafe conditions on the job. It's a different matter if your employer discovers you're going to treatment.
If the drug or alcohol test results are negative, contact the employee and return them to their prior job as soon as possible. If it is positive, you have the option of sending them for counseling or treatment and returning to work.
Notify the employee of their termination date. State the reason(s) for termination. Explain their compensation and benefits going forward. Notify them of any company property they must return. Remind them of signed agreements. Include HR contact information.
Employee name. Company name. Name of the manager overseeing the termination. Date of letter. Date of termination. Reason for termination. List of verbal and written warnings. List of items to be handed in before leaving (company laptop, keys, etc.)
If the employee wants to vent or express unhappiness, you can simply say, "I understand you feel that way, but the decision is final." And, particularly if you didn't make the termination decision, resist any temptation to distance yourself from the situation.
Dear Employee Name, We regret to inform you that as of termination date, your employment with Company name will end. Your employment has been terminated due to all reasons for termination. Despite written warnings issued on date and signed by you on date, you have failed to correct your behavior by date.
Keep it simple, straightforward and to the point. State clearly that you are canceling your contract and include a simple reason why. If you owe any money on the account, request a final bill or enclose the payment.
Employee name. Company name. Name of the manager overseeing the termination. Date of letter. Date of termination. Reason for termination. List of verbal and written warnings. List of items to be handed in before leaving (company laptop, keys, etc.)
