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A clear and concise employee written warning states and numbers each infraction and includes: The incident date(s) The name of the person's supervisor. The name of the person's HR representative. Person's name. Person's job title. A clear account of the verbal warnings given. The conduct they need to change.
We are issuing a written warning because you have failed to meet the performance we expect of you, as outlined in your terms of employment. Specifically, [clearly state the unacceptable behavior or conduct] on [date]. On [date], you received a verbal warning for [state the unacceptable behavior or conduct].
To write an employee warning notice email, start by clearly stating the specific violation committed. Detail the consequences of the violation as per company policy, provide examples of the misconduct if necessary, and specify the expected corrective action.
Ing to Indeed for employers this can be considered as the ideal written Warning format: Name of the organization. The warning number. Employee's Name and his/her salutation. Supervisor's Name. Human Resources Representative's name. Date of issuing the warning. A statement of introduction. Mistakes of the employee.
Dear [Employee first name], This letter is to act as a formal warning for your misconduct on [date of infraction]. We received news about your [short description of the incident/infraction].