The West Virginia Certificate for Custodian of Records — Billing Records Included is an essential document governing the management and accessibility of billing records within the state of West Virginia. It serves as a legal verification of an individual's authorization to act as a custodian of records within an organization or entity. In West Virginia, there are different types of certificates for custodians of records specifically pertaining to billing records. Some key categories include: 1. West Virginia Certificate for Custodian of Records — Medical Billing: This type of certificate authorizes an individual to act as a custodian specifically for medical billing records. It ensures that the custodian maintains accurate and secure records in compliance with state and federal regulations. 2. West Virginia Certificate for Custodian of Records — Legal Billing: This certificate grants individuals the permission to handle and safeguard billing records in the legal field. It outlines the custodian's responsibilities in maintaining the confidentiality and integrity of these records while adhering to the relevant legal guidelines. 3. West Virginia Certificate for Custodian of Records — Financial Billing: This type of certificate is designed for custodians responsible for managing billing records in the financial sector. It confirms their authority to handle financial data, ensuring that all billing records are protected, and maintaining compliance with industry standards. Regardless of the specific type, the West Virginia Certificate for Custodian of Records — Billing Records Included is aimed at establishing the custodian's credibility, trustworthiness, and competence in managing billing records. The certificate allows organizations and individuals to entrust the custodian with sensitive financial information, guaranteeing its proper handling and protection. Obtaining this certificate typically involves fulfilling certain requirements, such as completing relevant training, demonstrating knowledge of billing record management practices, and submitting an application to the appropriate state regulatory body. Once obtained, the custodian assumes legal responsibility for maintaining accurate, accessible, and secure billing records in accordance with West Virginia's laws and regulations. In conclusion, the West Virginia Certificate for Custodian of Records — Billing Records Included is an important legal document that validates an individual's authorization to act as a custodian for various types of billing records in the state. The certificate ensures the proper management, confidentiality, and protection of billing records, whether in the medical, legal, or financial sectors. Obtaining this certificate signifies a custodian's commitment to maintaining compliance with state and federal regulations and upholding the trust placed in their ability to handle sensitive billing information.
West Virginia Certificate for Custodian of Records - Billing Records Included
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ARTICLE 29. HEALTH CARE RECORDS. Notwithstanding any other section of the code or rule, the fees shall not exceed: (A) A search and handling fee of $20; (B) a per page fee of 40 cents for paper copies; and (C) postage, if the person requested that the records be mailed, plus any applicable taxes.
§16-29-2. (a) A provider may charge a patient or the patient's personal representative no more than a fee consistent with HIPAA, as amended, and any rules promulgated pursuant to HIPAA, plus any applicable taxes.
To obtain medical records, you may now request your records by using the records request tool, through MyWVUChart, email, mail, or calling 304-598-4110 (or toll free 844-484-0304) Monday through Friday from 8 am ? 4 pm.
Exempt: Trade secrets; information violating personal privacy; some exam data; some archaeological sites; and law enforcement records for internal use.
HEALTH CARE RECORDS. §16-29-3. Retention and destruction of health care records. (a) The health care records of all persons who are not minors or under a disability, or both, shall be retained by the custodian of such records for ten years following the last date of treatment or contact.
To obtain records, a patient, his or her personal representative as defined by HIPAA, or his or her authorized agent or authorized representative must submit a written request with the health care provider. The provider must furnish a copy of the records within 30 days of receiving the request.
West Virginia Code §16-29-1 sets forth a patient's right to access his or her own medical records, and West Virginia Code §16-29-2 establishes the cost-based fees a practitioner may charge a patient for copies of medical records.
(a) The health care records of any person who is not a minor or not under a disability, or both, and who is under a physician's, osteopath's or dentist's care, shall be retained by the custodian of those records for seven years following the last date of treatment or contact.
