technology, faster system development, and shorter life cycles. This has led to spiraling information technology (IT) budgets, driving the need for a re-evaluation of IT management issues. Organizations must find new ways to accommodate technological change. Leasing has recently emerged as a feasible, cost-effective alternative to purchasing equipment, particularly in the desktop and laptop areas.
Wisconsin Guidelines for Lease vs. Purchase of Information Technology provide valuable insights for organizations considering the procurement of IT resources. These guidelines assist in making informed decisions, taking into account factors such as financial considerations, technological advancements, and the nature of the organization's requirements. The state of Wisconsin recognizes that both leasing and purchasing IT equipment have their own advantages and disadvantages, and therefore outlines specific guidelines for each option. When it comes to leasing, the Wisconsin guidelines emphasize the importance of thoroughly assessing the lease agreement terms and conditions. These include examining the duration of the lease, maintenance and support services offered, provisions for upgrades or replacements, and termination clauses. The guidelines also recommend conducting a comprehensive cost analysis to compare the total expenses associated with leasing versus purchasing over the projected lifespan of the technology. Additionally, organizations should consider issues related to asset management, disposal, and potential security risks in the lease agreement. On the other hand, Wisconsin also provides guidelines specifically tailored to purchasing IT equipment. These guidelines highlight the importance of evaluating the total cost of ownership, including acquisition costs, maintenance expenses, and potential upgrades. Organizations should conduct thorough market research to determine the most suitable technology solution that aligns with their budget and long-term goals. Furthermore, the guidelines emphasize the need to consider factors such as compatibility with existing systems, warranty provisions, and anticipated lifespan of the technology. The Wisconsin Guidelines for Lease vs. Purchase of Information Technology recognize that each organization's circumstances are unique and there may be instances where a combination of leasing and purchasing can be advantageous. In such cases, the guidelines encourage a holistic approach, considering factors like the criticality of the technology, potential future scalability, and the organization's financial standing. Overall, the Wisconsin Guidelines for Lease vs. Purchase of Information Technology aim to assist organizations in making sound procurement decisions by thoroughly analyzing the advantages, disadvantages, and specific considerations associated with both leasing and purchasing IT resources. Adhering to these guidelines helps ensure that organizations acquire technology solutions that best align with their long-term goals, financial capabilities, and unique requirements.
