An easement gives one party the right to go onto another party's property. That property may be owned by a private person, a business entity, or a group of owners. Utilities often get easements that allow them to run pipes or phone lines beneath private property. Easements may be obtained for access to another property, called "access and egress", use of spring water, entry to make repairs on a fence or slide area, drive cattle across and other uses. The easement is a real property interest, but separate from the legal title of the owner of the underlying land.
Sample Letter for Request to Formalize Easement in Washington State [Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, Zip Code] Subject: Request to Formalize Easement on [Property Address] Dear [Recipient's Name], I hope this letter finds you well. I am writing to formally request the formalization of an easement on the property located at [Property Address], which involves a mutual agreement between [Property Owner's Name] and [Neighbor's Name]. 1. Description of the Property: The subject property is situated at [Property Address], in [City/County], Washington. It is a [residential/commercial/industrial] property encompassing approximately [area in square feet/acres]. The property is currently owned by [Property Owner's Name] as per the official records of [County] County. 2. Parties Involved: a) Property Owner: [Property Owner's Name] — Contact Information: [Phone Number], [Email Address] b) Neighbor: [Neighbor's Name] — Contact Information: [Phone Number], [Email Address] 3. Nature of Easement: An easement has been informally established between the above-mentioned parties. The easement grants [Neighbor's Name] the right to access their property (located at [Neighbor's Property Address]) using a portion of the property owned by [Property Owner's Name]. This easement has been utilized by [Neighbor's Name] for [duration]. 4. Purpose of the Request: In order to ensure clarity, legality, and long-term understanding regarding the easement, I kindly request your assistance in formalizing the existing easement. By formalizing the easement, we aim to protect the rights and obligations of both parties involved, and establish a clear framework for the usage and maintenance of the easement. 5. Desired Actions: a) Prepare Legal Documents: We request the preparation of necessary legal documents, including a formal easement agreement, to define the terms and conditions of the easement. b) Official Recording: Once the formal easement agreement is prepared, we request assistance in recording the document with the appropriate authorities in [County] County. 6. Conclusion: We strongly believe that formalizing the existing easement will enhance the cooperation, understanding, and goodwill between the property owner and the neighbor. We aim to resolve any potential conflicts or disputes that may arise in the future by having a well-defined and legally documented easement agreement. Thank you for your attention to this matter. We would appreciate your prompt assistance in formalizing the easement. If you require any additional information or documentation, please do not hesitate to contact me at [Phone Number] or [Email Address]. Yours sincerely, [Your Name]
