Foreign Employee Status Worksheet and Document Checklist
Overview of this form
The Foreign Employee Status Worksheet and Document Checklist is a practical tool designed for companies that are acquiring other businesses and wish to retain immigrant and nonimmigrant employees. This form helps gather essential information regarding their current immigration status, as well as necessary documentation, ensuring compliance and smooth transitions during business transactions. Unlike generic employment forms, this checklist focuses specifically on immigration-related considerations and employee retention post-acquisition.
Key components of this form
- General information about the employee, including name, date of birth, and immigration status.
- Employment details such as job title, location, and job description.
- Proposed changes to job role or location that may affect the employee's status.
- Relevant notes that address considerations and procedures for maintaining employee status.
- A checklist of required documents to verify employee status.
Situations where this form applies
This form is essential when a company undergoes a business acquisition and intends to retain its foreign employees. It serves as a comprehensive resource to ascertain employeesâ immigration statuses, allowing the acquiring company to understand its obligations and plan for any changes in employment conditions or immigration procedures.
Who should use this form
- Employers planning to acquire another business with immigrant and nonimmigrant employees.
- Human resources professionals involved in workforce planning during business transactions.
- Legal teams assisting with immigration compliance for foreign employees.
- Companies seeking to ensure a smooth transition for their workforce during acquisitions.
Instructions for completing this form
- Gather general information about each foreign employee, including personal details and current immigration status.
- Document employment information, detailing job titles, locations, and specific job duties.
- Indicate any proposed changes to job descriptions or locations that could impact employee status.
- Include relevant notes on maintaining individual employee status and necessary procedures.
- Check off each item on the document checklist to confirm the collection of all required documents.
Is notarization required?
Notarization is generally not required for this form. However, certain states or situations might demand it. You can complete notarization online through US Legal Forms, powered by Notarize, using a verified video call available anytime.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Mistakes to watch out for
- Failing to verify the accuracy of each employeeâs immigration status.
- Not including all necessary documentation in the checklist.
- Overlooking proposed changes that could impact employment conditions.
- Failing to keep track of deadlines for submitting immigration paperwork.
Why use this form online
- Immediate and easy access to the form for timely use during business acquisitions.
- Editability allows employers to customize the form to match specific employee details.
- Reliable content drafted by licensed attorneys to ensure accuracy and compliance.
- Convenient digital format for easy storage and retrieval of information.
Legal use & context
- The Foreign Employee Status Worksheet and Document Checklist is designed to ensure compliance with U.S. immigration laws.
- This form aids in documenting essential employee information needed for future immigration filings.
- Properly completed forms can mitigate legal risks during corporate acquisitions involving foreign employees.
What to keep in mind
- The Foreign Employee Status Worksheet and Document Checklist is crucial for compliance during business transactions involving foreign employees.
- Ensure all employee information is accurate and complete to avoid potential legal issues.
- Utilize the checklist to methodically gather all necessary documentation for each employee.
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FAQ
A copy of your Form I-94, Nonimmigrant Arrival-Departure Record (front and back), a printout of your electronic Form I-94, or your passport or other travel document. A copy of your last EAD (if applicable) Two identical passport-style photographs.
For badging purposesTwo forms of identification (such as a state driver's license, state identification card, U.S. Passport, military ID card, birth certificate, or Social Security card). For I-9 purposesYou must choose from the List of Acceptable Documents :One document from List B and one document from List C.
Submit the documents or evidence listed in the form instructions. Supporting documents must be in English or accompanied by a complete English translation. Submit copies unless we request original documents.
You may provide a document from List A which establishes both identity and employment eligibility or you may provide a document from List B (establishing your identity) and a document from List C (establishing your employment eligibility).
A copy of your Form I-94, Nonimmigrant Arrival-Departure Record (front and back), a printout of your electronic Form I-94, or your passport or other travel document. A copy of your last EAD (if applicable) Two identical passport-style photographs.
Initial evidence is defined as any piece of evidence specified by the regulation or specifically requested on the instructions for the Form I-765.
List A documents establish both identity and authorization to work.List C documents establish only authorization to work.
Enter the employee's last name, first name, middle initial and select the correct citizenship/immigration number in the Employee Info from Section 1 area at the top of Section 2. Ensure that any document your employee presents is original and on the Lists of Acceptable Documents or is an acceptable receipt.
Employers use Employment Eligibility Verification to confirm the identity of a new employee and verify he or she is eligible to be employed in the US. All employers do this by completing Form I-9. Many also electronically verify eligibility with DHS and SSA through E-Verify.
