Nonprofit Board Meeting Minutes Template

The meeting's date, time, and location. Who wrote the minutes. The names of the members in attendance. Brief description of the meeting agenda. Details about what the members discussed. Decisions made or voting actions taken. The time that the meeting adjourned.

Use a template. Check off attendees as they arrive. Do introductions or circulate an attendance list. Record motions, actions, and decisions as they occur. Ask for clarification as necessary. Write clear, brief notes-not full sentences or verbatim wording.

Meeting name and place. Date and time of the meeting. List of meeting participants. Purpose of the meeting. For each agenda items: decisions, action items, and next steps. Next meeting date and place. Documents to be included in the meeting report.

Prepare corporate minutes. Notes kept at each shareholder and board meeting held by a corporation provide a written record of what occurred at the meeting. Approve corporate minutes. File the minutes with internal corporate records. In limited circumstances, file the corporate minutes with the state.

Meeting Requirements for Corporations. State laws and a corporation's bylaws will dictate specific meeting requirements for corporations. In general, however, most corporations are required to have at least one shareholders' meeting per year. Corporations are also required to prepare and retain minutes of these meeting

Organization name. Date of meeting. Time the meeting was called to order. Board members present. Name of the presiding officer. Absent board members. Note whether the session meets quorum. Guests and organizational staff present.

Note the subject of the discussion. Include the name of the person who led the discussion. Include motions. Note voting outcomes. Include any decisions made.

Nonprofit boards don't have to share their meeting minutes, policies or audit results with the public. They don't have to share the contact information for board directors either.