Sample Letter for Work or Employment Application - Inquiry
What this document covers
The Sample Letter for Work or Employment Application - Inquiry is a formal letter used to follow up on a job application status. This specific form allows applicants to reach out to employers to inquire if a decision has been made regarding their application. It is distinct from other employment correspondence as it focuses solely on the status of an application rather than submitting a new application or requesting information about job openings.
What’s included in this form
- Return address: Where the letter is sent from, including name and contact details.
- Date: The date the letter is prepared.
- Recipient's address: Name and address of the company or hiring manager.
- Subject line: Clearly states the purpose of the letter, addressing the inquiry about the application status.
- Closing: A polite sign-off to conclude the letter.
When this form is needed
This form is particularly useful when you have submitted a job application but have not received any updates or feedback. It is appropriate to use this letter a few weeks after your application submission to demonstrate your continued interest in the position and to gather information on the hiring process.
Intended users of this form
- Job applicants seeking updates on their application status.
- Individuals who are unsure about the timing for following up after submitting their application.
- Anyone looking to maintain professional communication with potential employers.
Instructions for completing this form
- Identify the parties: Fill in your name and contact information as the sender in the return address section.
- Enter the date: Write the current date to indicate when the letter is sent.
- Specify the recipient: Add the hiring manager's name and company address in the designated area.
- Articulate your inquiry: Clearly state your request concerning the employment application status in the subject line and body of the letter.
- Sign off: Include a polite conclusion and your full name to finalize the letter.
Notarization requirements for this form
This form usually doesn’t need to be notarized. However, local laws or specific transactions may require it. Our online notarization service, powered by Notarize, lets you complete it remotely through a secure video session, available 24/7.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Mistakes to watch out for
- Not following up within a reasonable time frame after submitting the application.
- Being overly aggressive or demanding in the letter's tone.
- Forgetting to address the letter to a specific person or department.
- Failing to proofread for errors before sending the letter.
Benefits of completing this form online
- Convenience of downloading and editing the letter instantly.
- Access to professionally drafted content tailored for job application inquiries.
- Ability to customize the letter to suit individual needs and personal style.
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FAQ
Research the company. Find the right person to contact. Tailor the subject line. Offer your expertise. Write a short and concise letter. Close with a compelling call to action.
In the first paragraph, identify yourself and, if appropriate, your position, and your institution or firm. In the second paragraph, briefly explain why you are writing and how you will use the requested information. List the specific information you need.
Research the business. Although you might send a job inquiry email to a business you know, research them further. Write a rough draft. Treat your job inquiry email as a professional document. Compose an opening sentence. Use formal language. Attach a resume and cover letter.
I am writing to you to inquire about a vacancy in your company's London office for an IT Project Manager. I have been told of this opening by a Mr Richard Brown who is currently employed by your company. If the position exists then I am very interested in it as I feel it is a perfect fit for my skills and abilities.
Information about how you learned about the company. A brief explanation about why you're interested in working for the firm. Details about how your specific skill set and experience can enrich that company if you're hired.
Following up for the position of position name, I'd like to inquire about the progress of your hiring decision and the status of my job application. I am very eager to work with your company. Thanks for your time and consideration, and I look forward to hear back from you soon.
Subject line. Include a subject line so readers can immediately identify the contents of the lettereven before perusing the text. Introduction. Organization overview. Need or problem statement. Project description. Other funding sources. Fit with the funder's focus. Clear closing.
Your job inquiry letters should include the following information: Information about how you learned about the company. A brief explanation about why you're interested in working for the firm. Details about how your specific skill set and experience can enrich that company if you're hired.
