Texas Employer New Hire Reporting
About this form
The Texas Employer New Hire Reporting Form is a legal document used by employers in Texas to report newly hired employees to the state. This form is crucial for compliance with Texas laws aimed at tracking employment and ensuring that child support obligations are met. It differs from similar forms in that it specifically addresses new hire reporting requirements mandated by the Texas Workforce Commission.
Form components explained
- Federal Employer ID Number (FEIN)
- Employer name and address
- Employee information including Social Security Number and date of hire
- Employee's home address and contact details
- Salary information and payment frequency
Situations where this form applies
This form should be used when you hire a new employee in Texas. It should be submitted within 20 calendar days of the employee's first day of work to ensure compliance with state law. Reporting new hires is essential for monitoring tax liabilities and enforcing child support obligations.
Who should use this form
- Employers in Texas hiring new employees
- Human resource departments managing employee records
- Business owners looking to comply with state reporting requirements
How to prepare this document
- Enter the Federal Employer ID Number (FEIN) as it appears on quarterly wage reports.
- Fill in the employer's name and the address where income withholding orders should be sent.
- Provide employee information, including their Social Security Number and date of hire.
- Indicate the employee's salary and payment frequency based on your business practices.
- Submit the completed form via fax, mail, or online as per the instructions provided on the form.
Notarization guidance
This form does not typically require notarization unless specified by local law. Ensure all information is accurate to avoid any issues with submission.
Typical mistakes to avoid
- Omitting required fields such as FEIN or employee's date of hire.
- Reporting incorrect or outdated employer contact details.
- Failing to submit the form within the 20-day timeframe.
Why use this form online
- Immediate access to the latest version of the form.
- Ease of completion with editable fields.
- Convenient submission options to ensure timely compliance.
Form popularity
FAQ
Here's a list of the new hire forms in Texas that your employee will need to sign. The official offer letter.An Employee Personal Data Form.A W2 Tax Form. The I-9 Form, which proves their right to work in the United States.A Direct Deposit Authorization Form. A Federal W-4 Form.
If one of your employers cannot withhold enough of your earnings to completely pay your required child support, a second employer may withhold the remaining amount, but the total withheld should not exceed the amount stated in your withholding order.
If you are making more money now than you were when the child support order was established or last modified, the court may increase the amount of child support you are ordered to pay.
Make sure to report the income from your new job in the Financial Information section and specify whether your income has increased or decreased. It will take approximately 30 days for a representative from the Child Support Division to contact both parents about the request.
Texas Employer New Hire Reporting Form. ENHR Operations Center, P.O. Box 149224. Austin, TX 78714-9224. Phone: 1-800-850-6442 Fax: 1-800-732-5015. Online: .employer.texasattorneygeneral.gov.
To report a new job to child support in Texas, detail your income changes in a Review for Modification. Next, work with the assigned Child Support Review Specialist to create a new child support order that reflects your employment change. A judge will either approve or deny the alterations to the child support order.
You must report all newly hired or rehired employees who live or work in any state. A good rule of thumb is that if the employee is required to fill out a W-4 form, you must report hiring that employee.
Losing your job or earning less income doesn't mean your child support obligation automatically changes or goes away. But you can request that your case be reviewed by the Office of the Attorney General (OAG). If your circumstances have changed, you may be eligible for a payment modification.
