Pennsylvania Employee Payroll Records Checklist
Description
How to fill out Employee Payroll Records Checklist?
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FAQ
Payroll records contain information about the compensation paid to employees and any deductions from their pay. These records are needed by the payroll staff to calculate gross pay and net pay for employees. Payroll records typically include information about the following items: Bereavement pay. Bonuses.
Seven Types of Records an Employer Should Keep Under Fair Work LegislationGeneral Records.Wages & Pay Records.Payslip Records.Hours of Work Records.Leave Records.Superannuation Records.Termination Records.Recordkeeping with Cloud Payroll.
A payroll register is tool that records wage payment information about each employee gross pay, deductions, tax withholding, net pay and other payroll-related information for each pay period and pay date.
The documents commonly need for payroll recordkeeping include but are not limited to:Employee personal information.Employment information.Timesheets.Pay information.Tax documents.Deduction information.Paid and unpaid leave records.Direct deposit information.More items...
Employers should keep records of training, employment history and terms and conditions of employment. Although payroll records should be retained for the current tax year plus the previous three years, many employers keep these records for six years.
Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employee's general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.
You can store payroll records via paper or online files. Develop a recordkeeping system that works best for you. With paper-based recordkeeping, you can store files in locked cabinets. Be sure to label each of your folders so you can easily access your records.
The number one item that should not be kept in the employee's personnel file is medical information. Under California regulations, medical information should be kept separate from the personnel file to protect the employee's confidential information.
Examples of items that should not be included in the personnel file are:Pre-employment records (with the exception of the application and resume)Monthly attendance transaction documents.Whistleblower complaints, notes generated from informal discrimination complaint investigations, Ombuds, or Campus Climate.More items...
Pennsylvania Unemployment Compensation Law requires an employer to retain for four years all employment and payroll records and supporting evidence relating to unemployment compensation applications and to retain daily attendance records for two years.
