Subject: Request for Refund due to Duplicate Payment — Pennsylvania Sample Letter Dear [Company Name], I am writing to bring to your attention a duplicate payment made to your organization for [product/service name] on [date of duplicate payment]. After reviewing my financial records, I noticed that an unintentional duplicate payment was processed, resulting in an overpayment for the aforementioned transaction. To provide you with the necessary details, please find below the information related to the transaction: — Invoice Number: [Invoice number— - Date of Original Payment: [Date of initial payment] — Amount of Original Payment: [Amount of initial payment] — Date of Duplicate Payment: [Date of duplicate payment] — Amount of Duplicate Payment: [Amount of duplicate payment] Upon discovering this error, I immediately contacted my bank to inquire about the possibility of canceling the duplicate transaction, but unfortunately, they advised that once the payment is processed, it cannot be reversed. Therefore, I kindly request your assistance in rectifying this issue by initiating a prompt refund for the duplicate payment. I apologize for any inconvenience that this matter may cause, but I am confident that your esteemed company values customer satisfaction and will handle this situation promptly and professionally. I trust that you will take the necessary steps to process my refund as soon as possible. To expedite this refund request, please find attached copies of both the original payment confirmation and the duplicate payment confirmation. These documents serve as proof of the overpayment and will assist you in processing the refund accurately. If possible, I would appreciate your confirmation of receipt and a timeline for the completion of the refund. Additionally, if there are any further steps or documentation required from my end to facilitate this process, please do not hesitate to let me know. Thank you for your immediate attention to this matter. I anticipate a swift resolution and a refund of the duplicate payment within [specific timeframe, e.g., 14 days]. I appreciate your understanding and cooperation in resolving this issue promptly. Should you have any questions or require any additional information, please do not hesitate to contact me at [your contact information]. I value our business relationship and hope to continue our mutually beneficial association in the future. Yours sincerely, [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] Keywords: Pennsylvania, sample letter, refund, duplicate payment, request, overpayment, transaction, invoice number, original payment, duplicate transaction, error, bank, customer satisfaction, assistance, promptly, professional, proof, completion, timeframe, documentation, attention, resolution, cooperation, business relationship.
Pennsylvania Sample Letter for Refund for Duplicate Payment
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How to fill out Pennsylvania Sample Letter For Refund For Duplicate Payment?
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FAQ
Refund Request LetterWhy Is It Important?Ask for a refund in a polite and formal language.Include details about the productwhat was purchased, when, and what the price was.Explain why you want to return the item.Mention relevant aspects of the transaction such as dates and place of delivery.
I have been a sincere account holder at your bank bearing account (account number). Last month, a sum of Rs. 10, 000 was incorrectly deducted from my savings account on (date). I claim a refund for the same.
I am writing this mail to bring your kind attention to the refund for the product I had ordered from your website. I had ordered a saree worth Rs. 5,499 on 25th January with order Id 654321, but I had received a damaged product for which I had requested a return.
On date , this office mailed to you a check in the amount of $ per your date invoice. I would appreciate it if you would reimburse this office for the duplicate payment. I apologize for any inconvenience this error has caused. Thank you for your prompt attention to this matter.
I am writing this mail to bring your kind attention to the refund for the product I had ordered from your website. I had ordered a saree worth Rs. 5,499 on 25th January with order Id 654321, but I had received a damaged product for which I had requested a return.
The last date for submission of fees was // (Date) and I accidentally paid additional fees of (excess amount paid) with the actual amount. I kindly request you to refund that additional fee. I have attached my bank details and other information with this letter.
I would request you to kindly refund the over-paid amount i.e. (overpayment amount) at the earliest by (mode of payment). I shall be highly obliged for your kind support.
On date , this office mailed to you a check in the amount of $ per your date invoice. I would appreciate it if you would reimburse this office for the duplicate payment. I apologize for any inconvenience this error has caused. Thank you for your prompt attention to this matter.
