Oregon Memo - Follow-up to a Poor Performance Appraisal

• Category: Employment - Performance Appraisals - Poor Performance
• State: Multi-State
• Control #: US-479EM
• Format: Word

Description

A supervisor may use this memo to follow-up with an employee after a performance appraisal.

Oregon Memo — Follow-up to a Poor Performance Appraisal is a formal document prepared by employers or managers in the state of Oregon to address and address issues related to subpar employee performance during a performance appraisal. This comprehensive memo provides a detailed account of the employee's performance review, highlighting areas where improvement is needed and outlining steps for rectifying the issues identified. It serves as a crucial tool for communicating expectations, setting goals, and establishing an action plan to help employees proficiently address their weaknesses and regain optimal performance levels. The key elements of an Oregon Memo — Follow-up to a Poor Performance Appraisal include: 1. Introduction: The memo starts with a clear introductory statement that outlines the purpose of the document. It briefly explains the context of the performance review, emphasizing the need for improvement and expressing the employer's commitment to supporting the employee in achieving enhanced performance. 2. Summary of the Performance Appraisal: This section provides a comprehensive review of the employee's performance, including both positive aspects and areas of concern. It objectively presents the results of the performance assessment, highlighting specific instances of poor performance or underachievement. 3. Identification of Performance Gaps: In this part, the memo identifies specific performance gaps or deficiencies based on the evaluation conducted. These areas may include missed targets, quality issues, lack of collaboration, inadequate communication, or any other factors impeding optimal performance. 4. Feedback and Constructive Criticism: Employers use this section to provide specific feedback on the employee's performance, elaborating on the areas that need improvement. It offers constructive criticism aimed at guiding the employee on how to rectify their weaknesses and help them understand the impact of their performance on the overall team or organization. 5. Goal Setting: This element focuses on setting SMART (Specific, Measurable, Achievable, Relevant, and Time-bound) goals aimed at addressing the performance gaps. The memo includes clear, quantifiable objectives that the employee must work towards, accompanied by specific metrics and deadlines. 6. Action Plan: Here, the memo outlines the necessary steps or actions that the employee and employer will take to support the development and enhancement of the employee's performance. This may include additional training, mentoring, coaching, or a revised work plan to improve skills and address specific weaknesses. 7. Follow-up and Evaluation: The memo concludes by specifying the process for monitoring, follow-up, and reviewing progress towards the established goals. It may include scheduled check-ins, regular performance evaluations, or any other means of tracking the employee's improvement over time. While the basic structure of an Oregon Memo — Follow-up to a Poor Performance Appraisal remains consistent, there can be variations based on individual organizations or industries. Some organizations may choose to include additional sections such as available resources for improvement, consequences of insufficient progress, or potential rewards for exceptional improvement. Overall, an Oregon Memo — Follow-up to a Poor Performance Appraisal is a crucial tool in promoting professional development, bridging performance gaps, and fostering open communication between employers and employees. It sets the tone for improvement, accountability, and a supportive work environment conducive to achieving enhanced performance outcomes.