Subject: Request for Additional Material Safety Data Sheet (MSDS) Information — Specific to New Mexico Regulations Dear [Supplier/Manufacturer's Name], I hope this letter finds you well. We are writing to request additional information regarding the Material Safety Data Sheet (MSDS) for the products we have purchased from your esteemed organization. As a responsible business in the state of New Mexico, we strive to comply with all applicable regulations relating to workplace safety and environmental protection. In our effort to ensure the safety of our employees and the environment, we require comprehensive and up-to-date MSDS information that specifically addresses the regulations set forth by the state of New Mexico. We kindly request you to provide us with the following additional details regarding the products we procure from your company: 1. Accurate and detailed descriptions: Please ensure that the MSDS includes precise product names, chemical identifiers, and any associated hazards unique to each product used or stored in New Mexico. 2. Composition and ingredients: Please specify the exact composition and ingredients utilized in the manufacturing of these products as per the New Mexico regulatory requirements. Include chemical names, concentrations, and CAS numbers where applicable. 3. Physical and chemical properties: Provide essential physical and chemical information, such as boiling and melting points, flash points, pH levels, reactivity, toxicity data, and stability. 4. Health hazards and exposure controls: Include specific warnings regarding health hazards, routes of exposure (inhalation, ingestion, or skin contact), and appropriate control measures to mitigate potential risks, ensuring compliance with New Mexico standards. 5. Environmental impact: Highlight any known environmental hazards associated with the products, along with recommended containment and spill management methods, in accordance with New Mexico guidelines. 6. Emergency procedures: Clearly outline procedures for handling spills, accidents, and emergency situations related to the products, including reporting requirements as stipulated by New Mexico authorities. 7. Regulatory compliance: Confirm that the provided MSDS information complies with New Mexico regulations, and if available, provide any relevant documentation or certifications supporting this compliance. 8. Availability: Ensure that the MSDS information is readily accessible for our employees, emergency responders, and regulatory agencies as mandated by New Mexico laws. We kindly request you to furnish the requested information within [reasonable timeframe] in order to fulfill our obligations and maintain compliance with the New Mexico regulations. If there are any costs associated with providing the additional MSDS information, please inform us in advance, allowing us to make the necessary arrangements. We value our ongoing business relationship and appreciate your prompt attention to this matter. Should you have any further queries or require clarification regarding our request, please do not hesitate to contact us. Thank you for your cooperation, and we look forward to your timely response. Sincerely, [Your Name] [Your Position/Title] [Company/Organization Name] [Company Address] [City, State, ZIP] [Email Address] [Phone Number]
New Mexico Sample Letter Requesting Additional Material Safety Data Sheet Information - MSDS
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To obtain SDS, get them from the manufacturer.They may be sent with the chemical order (paper copy or e-mail attachment).Otherwise, go to the manufacturer's website and download it or request a copy.
The Hazard Communication Standard (HCS) (29 CFR 1910.1200(g)), revised in 2012, requires that the chemical manufacturer, distributor, or importer provide Safety Data Sheets (SDSs) (formerly MSDSs or Material Safety Data Sheets) for each hazardous chemical to downstream users to communicate information on these hazards.
Use Guidelines. Chemical Safety's SDS and GHS database is a free service available to organizations of all types. For-profit organizations are granted permission to access Chemical Safety's SDS Search from Chemical Safety's website.
The Hazard Communication Standard (HCS) (29 CFR 1910.1200(g)), revised in 2012, requires that the chemical manufacturer, distributor, or importer provide Safety Data Sheets (SDSs) (formerly MSDSs or Material Safety Data Sheets) for each hazardous chemical to downstream users to communicate information on these hazards.
Both standards cited above refer to the employee's right to access information and both make specific reference to material safety data sheets. Under 1910.1020, the employee must request the record of exposure, while under 1910.1200, the MSDSs must be available to employees without having to ask.
A Material Safety Data Sheet (MSDS) is a document that contains information on the potential hazards (health, fire, reactivity and environmental) and how to work safely with the chemical product. It is an essential starting point for the development of a complete health and safety program.
Yes. Employers will be required to make sure that all hazardous products (as defined by the Hazardous Products Regulations have an up-to-date SDS when it enters the workplace.
A manufacturer, importer, supplier, or employer shall check the accuracy of a Safety Data Sheet (SDS) based on the actual circumstances and update it as needed. A Safety Data Sheet shall be reviewed at least every 3 years. Records of SDS updates such as content, date, and version revision, shall be kept for 3 years.
The requirement to provide material safety data sheets (MSDSs) to employers who buy their hazardous chemicals from a retail outlet and who request an MSDS for the purchased chemical is a requirement of the standard for these types of distributors if they are transmitting hazardous chemicals to downstream employers.
Paragraph 29 CFR 1910.1200(g)(8) of the standard requires that "the employer shall maintain in the workplace copies of the required MSDSs for each hazardous chemical, and shall ensure that they are readily accessible during each work shift to employees when they are in their workarea(s)." OSHA does not require nor
