This form is a Client E-mail and Internet-Use Policies Memo. This letter provides that an employers e-mail and internet system may only be used for business purposes. All messages sent on the e-mail system are company records and company property. Discriminatory, harassing, offensive or otherwise improper communications of any kind are be avoided.
New Hampshire Client EMail and Internet Use Policies Memo
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Multi-State
Control #:
US-KWP-0023
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Word;
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FAQ
In general, employers have the right to view, copy, and monitor employee email messages when there is a "legitimate business purpose," which is generally given a broad interpretation. Valid business purposes could include monitoring productivity, blocking harmful spam, or fighting intellectual property theft.
A computer and email usage policy, also known as an internet usage policy, is a document that you should ideally give to each employee upon hiring. Prospective employees should read the policy, sign it, and date it before they start work.
Emails sent or received through a company email account are generally not considered private. Employers are free to monitor these communications, as long as there's a valid business purpose for doing so.
Employees should primarily use company email systems for business. You cannot stop employees receiving personal emails. It is reasonable to allow some personal use of email, especially if you have employees who use their email for business purposes outside of normal working hours.
Don't open email attachments from unknown sources, and only open attachments from known sources after confirming the sender. Never click on links in emails. Don't respond to requests for personal or sensitive information via email, even if the request appears to be from a trusted source.
Why might you need an acceptable use policy? Effective use of the internet and email can bring significant benefits to your business. However, unregulated use of technology can cause serious issues, such as employees: wasting time surfing the internet.
Use the EAC to create an email address policyNavigate to Mail flow > Email address policies, and then click Add .In Email Address Policy, complete the following fields:Click Add a rule to further restrict the recipients that this policy will apply to.More items...?
Internet policy refers to personal privacy concerning transactions or transmission of data via the internet. It involves the exercise of control over the type and amount of information a person reveals about himself on the internet and who may access such information.
A company policy for email usage makes it more efficient by requiring emails to be archived. This allows for easy access to older messages. These messages can be audited in the event disputes arise.
Personal use Employees are allowed to use their corporate email for some personal reasons. For example, employees can use their corporate email to: Register for classes or meetups. Send emails to friends and family as long as they don't spam or disclose confidential information.
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