[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Name of Organization] [Organization's Address] [City, State, ZIP Code] Subject: Response to Request for Documents Dear [Recipient's Name], I hope this letter finds you in good health and high spirits. I am writing to acknowledge and respond to your request for specific documents related to [specify the subject] in accordance with the [mention applicable law, regulation, or policy] and the North Dakota state statutes. First and foremost, let me assure you that I appreciate your diligence and interest in obtaining the requested documents. As a responsible custodian of records, it is our duty to ensure transparency and accountability within our organization. Therefore, I have personally reviewed your request and complied with our legal obligations to provide you with the necessary documents. Please find enclosed the copies of all the requested documents, neatly organized and labeled for your convenience. I have ensured that the copies are legible and complete, to the best of my knowledge and in accordance with the North Dakota open records laws and guidelines. [List the documents enclosed in the response, providing a clear and concise description of each document.] Should you have any further questions or require additional clarification regarding the enclosed documents, please do not hesitate to contact me at the phone number or email address provided above. I will be more than happy to provide any necessary further assistance or guidance. In accordance with the North Dakota open records laws, please note that some documents may have certain exemptions, redactions, or privileges that prevent their disclosure. If this is the case, I have made every effort to fully explain the reasons for any redactions or omissions in the enclosed documents. I kindly request that you treat the enclosed documents with appropriate confidentiality and use them solely for the intended purpose. Unauthorized disclosure or reproduction of these documents could result in legal consequences under the applicable laws. Thank you for your understanding and cooperation throughout this process. It is our sincere hope that the provided documents meet your expectations and fulfill your requirements. If there are any additional steps or procedures that need to be followed, please inform us, and we will take prompt action to ensure compliance. Once again, thank you for your cooperation and patience. We appreciate your efforts to strengthen transparency and accountability in our organization and trust that this response adequately addresses your request. Sincerely, [Your Name]
North Dakota Sample Letter for Response to Request for Documents
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How to fill out North Dakota Sample Letter For Response To Request For Documents?
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FAQ
Generally provides that any person has the right to request access to federal agency records or information except to the extent the records are protected from disclosure by any of nine exemptions contained in the law or by one of three special law enforcement record exclusions.
What is the FOIA? Since 1967, the Freedom of Information Act (FOIA) has provided the public the right to request access to records from any federal agency. It is often described as the law that keeps citizens in the know about their government.
North Dakota has ?sunshine laws,? which make all government records and meetings open to the public unless a specific law authorizes a record to be withheld or a meeting to be closed.
Anyone has the right to access and obtain copies of a public entity's records, regardless of where they live. A request must reasonably identify specific records. The request can be made by any available medium ? such as phone, email, mail ? or in person, and does not have to be in writing.
What is the purpose of FOIA? The FOIA gives a person the right to request access to Federal records. However, some records may be protected from release pursuant to one of the nine FOIA exemptions.
