Montana Copy Certification — Multiple is a form of document certification that can be used to certify multiple copies of a single document. It is used to verify the authenticity of a document by a qualified professional such as a Notary Public or Commissioner of Deeds. The certification verifies that the document is a true and accurate copy of an original document and is signed and dated by the certifying official. There are two types of Montana Copy Certification — Multiple: Full Copy Certification and Partial Copy Certification. Full Copy Certification is used to certify that the document is a true and accurate copy of an original document, while Partial Copy Certification is used to certify that certain information contained within the document is true and accurate.
Montana Copy Certification - Multiple
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FAQ
Copies of private business records and documents can be certified by a local or in-house notary and then sent to us for Apostille/Authentication. For information on how to properly certify private records, please see pages 19 ? 21 of the Montana Notary Public Handbook.
State law requires it to be kept in a safe place where it can't be damaged or destroyed. The journal must be legible, which means you can read it without difficulty. Lastly, it must also be made with durable materials like paper or cloth that can withstand normal wear and tear.
The Certificate of Commission is the official proof that the person is a notary public for the state of Montana.
Each notary is a public officer in his or her own right and should keep his or her own notary records. Unless allowed by law, a notary should refuse to have two separate notary journals (i.e. one for the employer's business notarizations and one for the notary's personal notarizations).
How many times can fees be added to an entry in your notary journal? Fees can be added in once per notarization in your notary journal, as you are required to fill out a journal entry for each document notarization carried out. For this reason, each entry will contain the fees associated with that notarization alone.
Montana law requires notaries public to chronicle all notarial acts in a journal. A notary may keep one or more journals, and the journals may be either a permanent, bound paper journal designed to deter fraud or a permanent, tamper-evident electronic journal.
RULE # 1. The person whose signature, oath, or acknowledgment is. being notarized MUST. personally appear to the notary.
(1) A notary public may not: (a) notarize the notary's own signature; (b) notarize a record in which the notary is individually named or from which the notary will directly benefit by a transaction involving the record, including as provided in subsection (2);