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Requesting an apostille using a "copy" of a document will require a notarized Affidavit saying that the document is a "true copy" of the original. Complete Form DS-4194.Complete the Department of State's Apostille and Notarial Certificate Request Form. Application for Authentication or Apostille. Certifying Documents for Foreign Use. For requests to have a diploma copy notarized, you must attach a scanned copy of your diploma to the email with the completed request form. Authentications are used for verifying recorders of deeds, circuit clerks, judges, county clerks and the State Registrar (i.e. Authentications are used for verifying recorders of deeds, circuit clerks, judges, county clerks and the State Registrar (i.e. It allows you to request and pre-pay for your work online and provides you with a confirmation page that lists your order number. Whenever an apostille is requested for documents that have been filed with the Secretary of State, each document must be certified separately.