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A demand letter for payment is a request for money owed that is commonly the last notice given by the creditor. The party owed should include language that motivates the debtor to make payment. Examples include giving a discount if the debtor decides to pay or threatening to send the debt to collections.
Here are the general elements that should be incorporated into your letter: Today's date. Client's contact information. Your contact information. Greeting with client's name. Brief description of services rendered and price. Your payment details. Payment due date. Terms and conditions including late fees.
If you simply ignore the letter, the plaintiff's next step will almost certainly be to file a lawsuit. If that happens, your cost to resolve the suit?be it through a settlement, a win at trial, or a loss at trial?will rise dramatically.
Address the issues raised in the demand letter: Your response should directly address the issues raised in the demand letter. Provide a detailed explanation of any relevant information or documentation that supports your position, and explain why you agree or disagree with the demands being made.
The purpose of a demand letter is to begin the negotiation process that will hopefully result in dispute resolution to avoid filing a claim in court if it is possible to resolve the issue without litigation.
Here are some of the details a demand letter needs to include: Your information and the debtors' information (contact details, address etc.) The date when the debt began and the amount of money owed. Details and dates of any disputes relating to this payment.
Before you draft your own demand letter and fire it off thinking your actions will result in getting paid, getting the services you contracted for, demanding the satisfaction that you were expecting, consider that writing your own demand letter can backfire badly!
It is a formal letter sent to a debtor demanding payment for an outstanding debt or invoice as a last resort before entering litigation. The letter should clearly state the amount of money owed, the date it was due, and any additional fees or charges associated with the debt.