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The letter will typically state that a meeting is requested and the reason for the meeting. The company then sets the meeting within a set time frame, such as 30 to 90 days, and establishes a record date for eligibility to vote at the meeting.
Special meetings of the shareholders may be called for any purpose or purposes, at any time, by the Chief Executive Officer; by the Chief Financial Officer; by the Board or any two or more members thereof; or by one or more shareholders holding not less than 10% of the voting power of all shares of the corporation ...
The shareholder meeting (also known as the Annual General Meeting or AGM) is one of a company's primary corporate governance vehicles. During the meeting, the company's owners (the shareholders) ratify decisions on topics determined by law and by the corporate bylaws.
(1) The board of a company, or any other person specified in the company's Memorandum of Incorporation or rules, may call a shareholders meeting at any time.
Special meeting in lieu of an annual meeting means a special meeting called by Trustees for the purpose of removing Trustees in ance with Section 1.5 of Article I of these By-Laws.
An extraordinary general meeting (EGM) is a shareholder meeting called other than a company's scheduled annual general meeting (AGM). An EGM is also called a special general meeting or emergency general meeting.
The directors must call an annual meeting no later than 18 months after the date of incorporation (or date of amalgamation) and no later than 15 months after the date of the last annual meeting.
In general, companies require a letter or similar notification from investors having a sufficient number of shares, demanding a special meeting and stating the purpose for that meeting. The company can then set the date for the meeting, typically within a 30 to 90 day time period after receipt of the demand.