Massachusetts Request for Student Records (Secondary School)
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How to fill out Request For Student Records (Secondary School)?
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FAQ
What is a permanent record? A permanent record is maintained on each student. The record carries the student's full legal name, date of birth, dates of enrollment/withdrawal/graduation, courses taken, final grades received, yearly/cumulative GPA, rank in class and test results.
Please fill out a school Transcript Request Form and fax it directly to the school. You can find school fax numbers on the school listings pages. If your high school has merged into another school, the new school often has copies of transcripts and you can send your request there.
Those with parental authority can apply to the school to view an education record or receive a copy. In England, this right only applies to all local authority schools, and all special schools, including those which are not maintained by a local authority.
The School Finance Regulations require school districts to maintain school registers, pupil census, IEPs, and other documentation to support data reported to the Department of Elementary and Secondary Education on the annual End of Year Pupil and Financial Report for seven years after its submission.
The transcript includes only the minimum information necessary to reflect the student's educational progress. This information includes name, address, course titles, grades, credits, and grade level completed. The transcript is kept by the school district for at least sixty years after the student leaves the system.
The permanent record is kept for 60 years after the student leaves the school system. All other records regarding the student are temporary records and are destroyed no later than seven years after the student leaves the system, upon written notification to the student or parent/guardian.
As a parent, you have a right to access your child's educational record. This covers information such as the records of the pupil's academic achievements as well as correspondence from teachers, local education authority employees and educational psychologists engaged by the school's governing body.
Records relating to school management Can consider archiving/storing anything important. Retain in school for 3 years from report date.
Pupil record cards or printouts These are to be retained for a minimum of seven years after the pupil has left school or until the pupil has reached the age of 25 years, whichever is later.
Dear (person's name), I am writing to schedule a time to come and review all of my child's records. My son/daughter, (child's name), is in the () grade at (name of school), in (teacher's name) class. I will also need copies of some or all of these records.
