Kansas Minutes of Organizational Meeting of Directors for a 501(c)(3) Association
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FAQ
Yes, your organization must keep copies of all meeting minutes. The IRS and most state laws (section 3.151 of the Texas Business Organizations Code) require that corporations, including nonprofit corporations, keep copies of their meeting minutes.
The IRS generally requires a minimum of three board members for every nonprofit, but does not dictate board term length. What is important to remember is that board service terms aren't intended to be perpetual, and are typically one to five years.
Appropriate board minutes should contain the following:The names of those members who are present and who are absent.The time the board meeting begins and ends.The existence or absence of a quorum.A concise summary of the action taken by the board.The names of the persons making and seconding motions.More items...
Nonprofit organizations can't legally operate without a designated board of directors that takes responsibility for ensuring legal compliance and accountability. A nonprofit board of directors is responsible for hiring capable staff, making big decisions and overseeing all operations.
Nonprofit meeting minutes are a necessary form of record-keeping for all non-profit organizations. Nonprofit meeting minutes serve as the official (and legal) record of board and committee meetings.
Plain and simple, Robert's Rules says that the secretary of an organization has to (1) keep minutes and (2) make them available to members that ask for them. Yes, this means that if Ms. Archives-Lover wants copies of the minutes from every meeting for the last 26 years, she gets them.
A 501(c)(3) eligible nonprofit board of directors in Kansas MUST: Have a minimum of three board members.
Some nonprofit boards meet only once a year, the legal minimum. These tend to be small but stable organizations with one or two employees. Most nonprofit boards meet more frequently than once a year; some meet quarterly, some meet every other month, and others schedule monthly meetings.
Most states require that corporations take board meeting minutes, but the exact format is left up to the company. Minutes don't need to be filed with the state, but they must be kept on file for at least seven years.
Nonprofits must have at least three board members when they form.