Indiana Petty Cash Journal
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FAQ
Setting Up Your Petty Cash FundAdd a petty cash account to your chart of accounts: Start a petty cash fund by writing a check drawn on your company to "Petty Cash." Cash the check. Decide on a location for your petty cash fund: The location should be in a convenient place for both the employer and employees.
The journal entry that needs to be recorded is a debit (increase) to the petty cash fund and a credit (decrease) to the business checking account. Withdrawals made to the petty cash fund will be recorded as expenses.
What is the Petty Cash Journal? The petty cash journal contains a summarization of the payments from a petty cash fund. The totals in the journal are then used as the basis for a journal entry into a company's general ledger. This journal entry lists petty cash expenditures by expense type.
A petty cash account is an imprest account, so it is only debited when the fund is initially established or increased in amount. Transactions to replenish the account involve a debit to the expenses and a credit to the cash account (e.g., bank account).
The petty cash journal contains a summarization of the payments from a petty cash fund. The totals in the journal are then used as the basis for a journal entry into a company's general ledger. This journal entry lists petty cash expenditures by expense type.
When a petty cash fund is in use, petty cash transactions are still recorded on financial statements. No accounting journal entries are made when purchases are made using petty cash, it's only when the custodian needs more cashand in exchange for the receipts, receives new fundsthat the journal entries are recorded.
The petty cash journal entry is a debit to the petty cash account and a credit to the cash account. The petty cash custodian refills the petty cash drawer or box, which should now contain the original amount of cash that was designated for the fund. The cashier creates a journal entry to record the petty cash receipts.
The amount of cash on hand along with un-replenished receipts, and money that has been checked out should always equal the total amount of the authorized Petty Cash Fund balance....ProceduresAuthorized employee's name.Date.Amount.Purpose.Initials of both the Petty Cash Fund custodian and the authorized employee.
When replenishing the petty cash fund, you may have overages or shortages. If there are shortages, you will record it like an expense when you replenish the fund. A debit to cash over and short is made for the shortage and a credit to cash is made. If there is an overage, record it when you replenish the fund.
The journal entry that needs to be recorded is a debit (increase) to the petty cash fund and a credit (decrease) to the business checking account. Withdrawals made to the petty cash fund will be recorded as expenses.
