Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. (Statute of Frauds does not require contracts to be in writing that are to be performed within one year). It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
The Illinois Checklist of Matters to be considered in Drafting a Lease for the use of Exhibit Space at a Trade Show is an essential reference tool for both exhibitors and organizers in ensuring a smooth and successful trade show experience. It outlines the key aspects that need to be addressed and agreed upon when drafting a lease agreement for the use of exhibit space at a trade show in Illinois. Here are some important considerations covered in the Illinois Checklist: 1. Lease Term: Clearly define the lease duration, including the move-in and move-out dates, as well as any additional setup or breakdown time required. 2. Rental Payment: Specify the rental rate for the exhibit space and outline the frequency and method of payment. Additionally, include information on any additional charges or fees, such as utilities, internet access, or marketing expenses. 3. Space Allocation: Determine the size and location of the exhibit space, ensuring it meets the exhibitor's requirements. Discuss any restrictions or limitations regarding booth design, display height, or special equipment needs. 4. Lease Assignment and Subletting: Determine whether the exhibitor has the right to assign or sublet the exhibit space to another party and under what conditions. 5. Exhibitor Responsibilities: Clearly outline the exhibitor's responsibilities, including compliance with local ordinances, rules, and regulations. Specify requirements for insurance coverage, security, booth staffing, and any limitations on noise levels or activities. 6. Lease Termination: Establish the conditions under which the lease may be terminated by either party, such as non-payment, breach of terms, or force majeure events. Include any applicable penalties or remedies. 7. Indemnification and Liability: Discuss the exhibitor's obligation to indemnify and hold the show organizer harmless from any claims, damages, or liabilities arising from the exhibitor's activities during the trade show. 8. Governing Law and Jurisdiction: Determine the applicable laws of Illinois that will govern the lease agreement and designate the appropriate jurisdiction for any disputes that may arise. 9. Force Mature: Address unforeseen circumstances or events beyond the control of either party that may impact the trade show, such as natural disasters, epidemics, labor disputes, or government regulations. 10. Miscellaneous: Include any additional provisions or requirements specific to the trade show, such as exclusivity rights, promotional opportunities, or signage regulations. It's important to note that while this checklist provides a comprehensive overview of matters to consider in drafting a lease, there may be specific industry or trade show requirements that need to be addressed as well. The Illinois Checklist of Matters to be considered in Drafting a Lease for the use of Exhibit Space at a Trade Show can serve as a useful starting point, but exhibitors and organizers should consult with legal professionals to ensure compliance with all relevant laws and regulations.
