Illinois Sample Transmittal Letter for Articles of Incorporation
Understanding this form
The Sample Transmittal Letter for Articles of Incorporation is a formal document that accompanies the filing of Articles of Incorporation with the Secretary of State. This form serves to notify the state department that you are submitting your Articles of Incorporation and provides essential information regarding the submission, such as fees. Unlike the Articles of Incorporation themselves, this transmittal letter acts as a cover letter, facilitating the filing process.
What’s included in this form
- Return name and address of the incorporator.
- Date of the filing.
- Recipient address for the Secretary of State's office.
- Subject line indicating 'Articles of Incorporation.'
- Enclosure details for the original documents and fees.
- Signature and name of the sender.
When to use this document
This form should be used when you are submitting your Articles of Incorporation to the Secretary of State to officially register your new corporation. It is essential during the incorporation process to ensure that your filing is organized and complete, enabling a smooth review by the state office.
Who needs this form
This transmittal letter is intended for:
- Individuals or entities filing Articles of Incorporation.
- Business owners looking to establish a corporation.
- Attorneys or agents who are assisting with corporate filings.
Steps to complete this form
- Enter your return name and address clearly at the top of the letter.
- Fill in the date of submission.
- Provide the address for the Secretary of State where the documents will be sent.
- State the subject line as 'Articles of Incorporation' to clarify the purpose of the submission.
- Include the total amount of filing and franchise tax fees enclosed.
- Sign the letter and print your name below the signature.
Does this document require notarization?
Notarization is generally not required for this form. However, certain states or situations might demand it. You can complete notarization online through US Legal Forms, powered by Notarize, using a verified video call available anytime.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes to avoid
- Failing to include a return name and address.
- Not signing the letter or missing the printed name.
- Omitting the total filing fees or enclosing the wrong amount.
- Not specifying the documents being submitted.
Why complete this form online
- Convenient access to templates that can be completed quickly.
- Easy to download and edit to fit specific needs.
- Reliability from templates drafted by licensed attorneys.
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FAQ
If you do not feel comfortable writing the articles of incorporation on your own, you can hire an attorney or an incorporation service to write the articles of incorporation and even file for the incorporation of your business for you.
Broadly, articles of incorporation should include the company's name, type of corporate structure, and number and type of authorized shares. Bylaws work in conjunction with the articles of incorporation to form the legal backbone of the business.
The articles must include the corporate name; the name and street address of an agent for service of process; its purpose; the number of shares the corporation is authorized to issue and the consideration (money or property) the corporation will receive for the shares; and the names and addresses of the incorporators.
The name of your corporation. your corporation's principal place of business. the name and address of your corporation's registered agent. a statement of the corporation's purpose. the corporation's duration. information about the number of shares and classes of stock the corporation is authorized to issue.
California Articles of Incorporation Apostille The red seal is placed on the front of the original Articles of Incorporation document you received when forming your Corporation.Some of these documents will require notarization (Agreements, Bylaws, Power of Attorney, etc2026).
Proof of Corporation Ownership S Corporation owners can prove business ownership with the following documents: A copy of their personal tax returns. The articles of incorporation with the stock information included.
Enter the name of your LLC. Enter Illinois on the first line and then enter the date your LLC was formed. Enter your LLC's Principal Place of Business address (PO boxes are not allowed). Enter the name and address of your LLC's Managers or Members.
California Articles of Incorporation Apostille The red seal is placed on the front of the original Articles of Incorporation document you received when forming your Corporation.Some of these documents will require notarization (Agreements, Bylaws, Power of Attorney, etc2026).
Articles of incorporation are public, so it is important to omit any confidential business information. It is also important to keep in mind that each state will have different filing requirements. Checking the local state website can provide you with an updated list of required documents.
