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Be compassionate and professional, but don't apologize. Your message should be that the employee is being terminated because they can't meet the job requirements. Don't imply that someone else, such as a man or younger person, could do the job better, or you may open yourself up to a discrimination lawsuit.
How to write a termination letter? Let the employee know the date of their termination. State the accurate and detailed reason(s) for his/her termination. Mention compensation and/or benefits, if any. Notify that they must immediately return all company property.
Here's what you need to know: Be prepared with documentation. Write a termination letter. Schedule a meeting. Keep the meeting short. Don't be tempted to apologize, give a second chance, or discuss personal traits.
Furthermore, an employer generally doesn't even have to tell an employee why he or she is being terminated or provide any set notice of termination.
A fair procedure encompasses: Establishing that the problem is poor performance and not misconduct. Identifying the causes of the poor performance. Meeting with the employee and his line manager to establish the causes of the poor performance. In particular, obtain the employee's reasons for the poor performance.
Script for how to fire someone for poor performance ?[Name], I've called this meeting with you to let you know that we'll, unfortunately, have to let you go from the company. We've raised several issues with you regarding your performance. You may remember the evaluations we did on [date and time] and [date and time].
?I wanted to meet with you today to discuss your employment status with [Company]. After careful consideration, we have decided to terminate your employment effective [immediately/end of notice period date]. We appreciate your contributions to our company and wish you the best of luck in your future endeavors.
The "three be rule" is your best guide to the termination process when it comes time to tell the employee. Be Honest. Tell the employee why they are being laid off, even if it's for poor performance. ... Be Compassionate. Being laid off can be painful. ... Be Quick.