Hawaii Document Organizer and Retention
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How to fill out Document Organizer And Retention?
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FAQ
Retention policies help to manage many risks including lost or stolen information, excessive backlog of paper files, loss of time and space while internally managing records and lack of organization system for records, making them hard to find, just to name a few.
A document retention policy identifies confidential information and categorizes it by how and where documents are stored (electronically or in paper) and the required retention period based on federal, state, and other regulatory requirements.
Six Key Steps to Developing a Record Retention PolicySTEP 1: Identify Types of Records & Media.STEP 2: Identify Business Needs for Records & Appropriate Retention Periods.STEP 3: Addressing Creation, Distribution, Storage & Retrieval of Documents.STEP 4: Destruction of Documents.STEP 5: Documentation & Implementation.More items...?
A document retention policy is a company policy, which establishes the customary practice and guidelines regarding the retention and maintenance of company records, and sets forth a schedule for the destruction of certain documents received or created during the course of business.
A document retention plan is a policy that provides for the systematic review, retention and destruction of documents.
Strive for consistency. The most important part of a document retention policy is to aim for consistency in every aspect of managing your company's records.
A document retention policy establishes and describes how a company expects its employees to manage company information (whether in electronic files, emails, hard copies, or other formats) from creation through destruction, according to applicable laws and the company's particular legal and business needs.
Six Key Steps to Developing a Record Retention PolicySTEP 1: Identify Types of Records & Media.STEP 2: Identify Business Needs for Records & Appropriate Retention Periods.STEP 3: Addressing Creation, Distribution, Storage & Retrieval of Documents.STEP 4: Destruction of Documents.STEP 5: Documentation & Implementation.More items...?
For example, if financial records have a retention period of five years, and the records were created during the 1995-1996 fiscal year (July 1, 1995 - June 30, 1996), the five-year retention period begins on July 1, 1996 and ends five years later on July 1, 2001.